Job Description

Welcome

Ready to grow your events career while working with us at Lee Sportswear International? We trade sportswear and accessories across Malaysia and the region, and we care about putting great products in front of real people at community and retail events.

Role purpose

As an Event Assistant you will help build repeatable, well-run events from concept to pack-down. You will own practical on-ground tasks, improve setup flows, and help scale activations so our brand is consistent and memorable.

Your Growth & Impact

• Develop practical event skills by managing multiple small to mid-sized activations and learning end-to-end operations. This builds a strong foundation for event management roles.
• Expand your network by coordinating with vendors, in-store teams, and community partners, giving you useful industry contacts.
• Improve your project thinking by tracking budgets, schedules, and simple reports that show what worked and what to change.
• Refine your marketing lens by helping run promotions and on-site brand activities that support sales and awareness.
• Position yourself to take on larger events and leadership of on-ground teams within 12 to 24 months.

Job Requirements

Responsibilities

Event Coordination

• Support event setup and pack-down, ensuring displays, stock, and promotional materials are ready on time. Keep a checklist and log issues for quick fixes.
• Assist on-site with crowd flow, product demos, and simple POS tasks to keep sales moving. Communicate updates to the store or event lead.
• Manage event timetables and run sheets for small activations. Confirm timing with vendors and staff the day before each event.
• Prepare post-event notes that record attendance, sales pointers, and supply needs for the next activation.

Operations & Logistics

• Coordinate deliveries and returns of event equipment and stock with warehouse or suppliers. Track items to avoid losses and delays.
• Handle vendor bookings and basic contracts, including confirming rates, arrival times, and scope of work. Keep purchase and expense records tidy.
• Maintain event inventory lists and ensure promotional items are restocked. Flag low stock to the buying or store team ahead of events.
• Support simple budget tracking by recording expenses and receipts for each activation.

Marketing & Stakeholder Engagement

• Help activate on-site promotions and brand experiences, following brand guidelines. Collect basic feedback from visitors and staff.
• Coordinate with internal teams such as sales, retail, and social media to ensure event coverage and follow-up. Share event highlights and photos promptly.
• Manage relationships with venue contacts and community partners to secure slots and smooth operations.
• Assist with basic event promotion tasks like distributing flyers, updating event calendars, and supporting digital posts.

Requirements

Qualifications & Experience

• Minimum 2 years of experience in events, retail activations, or marketing support roles, preferably within trading or retail sectors.
• Diploma or degree in Marketing, Communications, Hospitality, or related field is preferred but not mandatory.
• Flexible availability to work weekends and evenings as events require.
• Able to travel locally for events and lift moderate loads during setup and pack-down.

Hard Skills & Knowledge

• Event Planning, Event Management, Event Marketing, and Event Operations knowledge with practical application in on-ground activations.
• Vendor management and basic contract handling, plus simple budget tracking and expense reconciliation.
• Comfortable using spreadsheets for checklists and reports, and basic photo capture for event records.
• Familiarity with point of sale basics, stock handling, and simple merchandising during activations.

Soft Skills & Qualities

• Strong communication and teamwork, with a positive on-site attitude and calm problem solving under time pressure.
• Organised and detail oriented, able to manage multiple tasks and follow checklists reliably.
• Customer focused and friendly when engaging visitors, and able to gather useful on-site feedback.
• Proactive and coachable, eager to learn event best practices and take on more responsibility over time.

Skills