Job Description

 General Office Administration

• Perform day-to-day administrative tasks to ensure smooth office operations.
• Manage office supplies inventory and place orders as needed.
• Handle incoming/outgoing mail, emails, and phone calls.
  

Document Handling

• Prepare and maintain documents - delivery orders (DO), purchase orders (PO), invoices, and packing lists.
• Ensure accurate filing and organization of logistics-related documents for easy retrieval.
• Scan, photocopy, and archive documents in both digital and physical formats.
  

Data Entry & Record Management

• Input and update data of shipments, inventory, and suppliers into internal systems.
• Maintain accurate records of deliveries, returns, and stock levels.
• Assist in preparing regular reports (delivery status, order tracking, supplier performance).
  

Logistics Support

• Assist logistics team with scheduling pickups and deliveries.
• Communicate with drivers, warehouse staff, and suppliers as needed.
• Track delivery progress and help resolve basic delivery or order issues.
  

Customer & Vendor Communication

• Respond to customer inquiries or direct them to the appropriate team.
• Follow up with vendors or couriers regarding order status or required documentation.
  

Support Finance & Procurement Teams

• Assist in compiling documents for billing and payment processing.
• Help reconcile purchase orders, invoices, and delivery notes.
  

Other Duties as Assigned

Job Requirements

 Education & Qualifications

• Minimum Diploma in Business Administration, Office Management, Logistics, or a related field.
• Additional certification in office administration or logistics is an advantage.
  

Experience

• 1–2 years of relevant working experience in administrative or clerical roles (logistics or supply chain experience is a plus).
• Fresh graduates are encouraged to apply.
  

Skills

• Proficient in Microsoft Office (Word, Excel, Outlook); ability to prepare documents, reports, and data entries accurately.
• Strong data entry and record-keeping skills.
• Good organizational and time management skills to handle multiple tasks.
• Ability to work independently and in a team.
• Good written and verbal communication skills in English and Bahasa Malaysia
• Basic understanding of logistics documents (e.g., delivery orders, invoices, purchase orders) is preferred.
  

Personal Qualities

• Detail-oriented and responsible.
• Proactive and resourceful in problem-solving.
• Able to adapt in a fast-paced, small-office environment
• Willingness to learn and take on new tasks as needed.

Skills