Job Description

Talent Acquisition & Onboarding

• Manage the end-to-end recruitment process: from job posting on various portals, headhunting, and screening candidates to conducting initial interviews and coordinating hiring manager interviews.
• Prepare and send offer letters, employment contracts, and other onboarding documents.
• Design and execute a comprehensive onboarding program to ensure new hires are effectively integrated into the company.

HR Operations & Administration

• Maintain and accurately update all employee records in the HR system (personal files, leave, attendance, OT).
• Prepare and process all HR-related letters, including confirmation, promotion, warning, and termination letters.
• Support the monthly payroll preparation by providing accurate data on attendance, leave, and OT.
• Generate regular HR reports on metrics such as recruitment status, turnover, attendance, and training for management review.
• Ensure strict adherence to all company policies and relevant employment laws.

Employee Engagement & Development

• Propose, plan, and execute employee engagement initiatives, including team-building events, festive celebrations, and wellness programs.
• Act as a primary point of contact for employee queries, fostering a positive and supportive work environment.
• Identify training needs and coordinate the execution of training sessions, including logistics, vendor liaison, and feedback collection.
• Conduct employee satisfaction surveys and analyze feedback to recommend actionable improvements.

General Administration

• Manage office and pantry supplies inventory, ensuring timely procurement within budget.
• Oversee office facilities, including meeting room bookings and maintenance coordination.
• Handle dispatch and courier arrangements.
• Provide general administrative support to the team as needed.

Job Requirements

Qualifications & Experience:

• Bachelor’s Degree / Diploma in Human Resource Management, Business Administration, or a related field.
• Basic knowledge of Malaysian employment laws and HR best practices.
• High proficiency in Microsoft Office (especially Excel for reporting and analysis).

Skills & Competencies:

• Exceptional communication and interpersonal skills, with the ability to interact with all levels of staff with professionalism and discretion.
• Fluent in English and Mandarin (verbal and written) to handle communications with multilingual staff and external parties.
• Proven ability to handle confidential information with the highest level of integrity.
• Strong problem-solving skills and a proactive, resourceful approach to work.
• Meticulously detail-oriented and highly organized, with the ability to manage multiple priorities in a fast-paced environment.
• A team player with a positive, can-do attitude.

Benefits & Perks:

• Comprehensive Medical Coverage (Medical claims)
• Work-Life Balance: 5-day work week (Mon-Fri, 10 am - 7 pm), PH off
• Career Growth: Clear career progression path within the HR department
• Continuous Learning: Sponsorship for relevant HR training and courses
• Additional Perks: Birthday leave, company events, team building and a supportive team environment.

Skills