Job Description

Ready to keep things running smoothly? We are a trading company handling gadgets and accessories across Malaysia and we are inviting organised people to join working with us at M GADGET SDN BHD. We care about practical support that helps the team deliver accurate orders and timely service.

As an Admin, your role is the backbone of daily operations. You will keep records accurate, coordinate with suppliers and customers, and ensure small tasks do not become delays for the business.

This is a hands-on role in a close-knit SME where consistency, clear communication, and practical problem solving make a real difference to our customers and colleagues.

Your Growth & Impact

• Grow your operational experience by managing end-to-end admin processes and vendor communication.
• Build useful technical skills with Excel and inventory systems that improve your work efficiency.
• Strengthen your professional network through regular contact with suppliers, couriers, and clients.
• Broaden your responsibilities over time to include basic bookkeeping and simple reporting.

Job Requirements

Responsibilities

Office & Records Management

• Maintain physical and digital filing systems so documents and PO are easy to find. 
• Prepare, scan and archive delivery notes, purchase orders and receipts daily. 
• Update customer and supplier contact records to keep information current.

Operational Support & Coordination

• Coordinate incoming and outgoing shipments with couriers to ensure timely delivery. 
• Answer phone and email enquiries, triage requests and pass detailed notes to the right team. 
• Schedule appointments and assist colleagues with travel or meeting arrangements.
• Assist with simple customer follow ups to confirm orders and delivery status.

Requirements

Qualifications & Experience

• Minimum 2 years of relevant admin or clerical experience in an office or trading environment. 
• Certificate or diploma in business, administration or related field is preferred but not required. 
• Comfortable working in a small team within an SME and managing multiple day-to-day tasks.

Hard Skills & Knowledge

• Proficient typing skills with accurate data entry and basic document formatting abilities.
• Good working knowledge of Microsoft Office, especially Excel for simple spreadsheets and reporting.
• Familiarity with basic inventory tracking or POS systems, or a quick ability to learn them.
• Basic understanding of invoices, receipts and simple bookkeeping concepts.

Soft Skills & Qualities

• Strong attention to detail and neat record keeping to reduce processing errors.
• Clear verbal and written communication in English, and the ability to handle supplier and customer enquiries politely.
• Reliable time management, able to prioritise tasks and meet routine deadlines.
• Team player attitude, willing to take on hands-on tasks and support colleagues when needed.

Skills