Job Description

Secretaries perform a variety of administrative tasks to help keep an organisation run smoothly, answer telephone calls, draft and send e-mails, maintain diaries, arrange appointments, take messages, file documents, organise and service meetings, and manage databases.

• Reporting to senior management and performing secretarial and administrative duties.
• Typing, formatting, and editing reports, documents, and presentations.
• Entering data, maintaining databases, and keeping records.
• Liaising with internal departments, answering calls, and making travel arrangements.
• Managing internal and external correspondence on behalf of senior management.
• Scheduling appointments, maintaining an events calendar, and sending reminders.
• Copying, scanning, and faxing documents, as well as taking notes.
• Preparing facilities for scheduled events and arranging refreshments, if required.
• Ordering office supplies and replacements, as well as managing mail and courier services.
• Observing best business practices and etiquette.

Job Requirements

• Min 2 to 3 years experience in similar scope
• Able to communicate in English and Malay
• Able to work independently with minimal supervision
• Dynamic, positive and a good team player
• Has relevant exposure in hotel/events/tourism environment
• Excellent written and verbal communication skills.
• Exceptional interpersonal skills.

Skills