Job Description

POSITION GENERAL SUMMARY

Provide comprehensive administrative and operational support across key functional areas, including Human Capital, Finance, Commercial, and Administration to ensure the smooth and efficient operation of the airport.

ESSENTIAL POSITION FUNCTIONS

1. Human Capital Support
• Handle end to end human capital (HC) and administrative functions while ensuring compliance with the Terms and Conditions (T&C), Collective Agreement (CA), GALOA, policies, and regulatory standards. 
• Ensuring fair application of rules related to sourcing and selection, manpower planning, employee relations, training and development, performance management, discipline and grievance handling, compensation and benefits, staff welfare, asset management, utilities and office maintenance, fleet management, monitoring the renewal of competency license,certificate and mandatory training for aerodrome personnel, document management, occupational health and safety, and regulatory compliance.
• Maintain employee records, ensure data accuracy, and handle confidential information professionally.
• Support onboarding and offboarding processes, including document collection and preparation for new hires and exiting employees.

2. Finance Support
• Process invoices, expense reports, and other financial transactions in accordance with company policies and timelines.
• Assist in preparing monthly financial reports, tracking budgets, and supporting budget reconciliation.
• Coordinate with finance teams to manage petty cash, ensuring accurate records of expenses.
• Prepare necessary documentation for audits and assist with audit processes as required.

3. Commercial Support
• Provide administrative support to commercial and retail functions, including tenant communication, contract renewals, and coordinating with retail partners.
• Assist in maintaining accurate records for commercial agreements, rentals, and lease agreements.
• Assist preparing reports as needed.

4. Administration
•  Perform administrative tasks such as monitoring and controlling fleet management, asset management, office equipment, space, logistics, office supply, staff uniforms, refreshment and air travel tickets, telephone, fax, astro, wifi, punch card machines, photocopy machines, and other ICTs.
• Venue and refreshment arrangements at airports. 
• Assist with travel arrangements, hotel bookings, and other logistics for staff as needed.
• Prepare, monitor and analyze annual budget utilization for staff cost, office administration and supplies.
• Creation of PR.

Key Challenges

1. Handling sensitive employee relations issues with discretion and professionalism.
2. Ensuring data privacy and security in compliance with relevant laws and regulations.
3. Streamlining administrative processes to enhance efficiency and reduce errors.
4. Maintaining accurate and timely updates of HC master data and employee records.
5. Keeping up-to-date with changes in policies, regulations, and compliance requirements.

Skills

1. Basic understanding of Human Capital, Administration, Finance, and Commercial operations.
2. Familiar with the Employment Act, Malaysian Labour Law, and Industrial Relations Act.
3. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software. 
4. Knowledgeable in the SAP system will be an added advantage.
5. Excellent written and verbal communication skills in English and Bahasa Malaysia.
6. Strong organizational and time-management skills with the ability to multitask effectively.
7. Capable of making decisions with minimal guidance.

Education

• SPM with Credit in Bahasa Malaysia and Pass in English and Mathematics
• Preferably with minimum 1 year relevant working experience 

Additional Information

Open for Malaysian citizens only.
Please be reminded that only online applications will be entertained.
Applications should reach us no later than 29 January 2025
Only shortlisted candidates will be notified.