Job Description

Ready to keep a busy office running smoothly? Join our consulting team by working with us at MARVEL CAPITAL HOLDINGS LIMITED, where we support clients across industries with practical business and operational advice.

As an Admin Executive you are the backbone of our day-to-day operations, ensuring schedules, documents and office systems run without friction. Your organised approach helps consultants focus on client work and deliver better outcomes.

Your Growth & Impact

• Build operational experience by owning daily office processes and learning how consulting delivery is supported behind the scenes.
• Expand your network by coordinating with vendors, clients and internal teams across projects.
• Sharpen practical skills in document control, calendar management and basic financial administration.
• Connect with senior colleagues to gain visibility and practical mentoring for career progression.

Job Requirements

Responsibilities

Office Operations

• Manage day-to-day office administration to keep the workplace organised, welcoming, and operational.
• Maintain office supplies, coordinate procurement, and oversee routine maintenance and facilities service providers.
• Schedule meetings and manage meeting room bookings, incoming and outgoing correspondence, and courier services.

Document & Financial Administration

• Maintain organised filing systems and enforce document control for company records and confidential files.
• Prepare and format reports, presentations, letters, and other administrative documents for internal and client use.
• Support travel arrangements, accommodation bookings, expense administration, and process invoices, payments, and reimbursement claims.

Stakeholder Coordination & Events

• Liaise with external vendors, contractors, building management, and government authorities to resolve operational needs.
• Coordinate company events, staff activities, and internal meetings, handling logistics and supplier coordination.
• Provide administrative support to HR, Finance, Compliance, and other departments as required.

Requirements

Qualifications & Experience

• Diploma or Bachelor's Degree in Business Administration, Management, or a related field.
• Minimum 2 to 5 years of experience in an administrative or office management role.
• Experience in office administration, vendor management, and document control is an advantage.

Hard Skills & Knowledge

• Proficient in Microsoft Office: Word, Excel, PowerPoint, and Outlook.
• Practical skills in calendar management, travel booking, and basic financial administration including invoice processing.

Soft Skills & Qualities

• Strong organisational, multitasking, and time management skills with close attention to detail.
• Excellent written and verbal communication and the ability to maintain confidentiality and professionalism.
• Ability to work independently and collaboratively, with a high level of integrity and a service-oriented mindset.

Skills