Job Description

We are looking for an enthusiastic Event Executive Intern to support the planning and on-ground execution of events. You will assist the project team in coordinating vendors, preparing event materials, supporting show flow, and ensuring smooth event operations before, during, and after event day.

Pre-event / Planning Support

• Assist the team in event preparation: schedules, checklists, run sheets, and briefing notes
   
• Support vendor coordination (production, printing, décor, manpower, F&B, venue) and follow-ups
   
• Help prepare event documents: quotation comparison, purchase requests, simple budget tracking
   
• Assist with client communications: meeting notes, action item tracking, and timeline follow-up
   
• Support logistics preparation: event kits, props, signage, registration materials, giveaways
   

Event Day / On-ground Execution

• Support venue setup and teardown (registration, stage, seating, signage, crowd flow)
   
• Assist in guest registration and crowd management
   
• Coordinate with vendors and crew for timing, deliverables, and on-site troubleshooting
   
• Support backstage operations, talent/artist coordination (if applicable), and show flow execution
   
• Ensure event documentation: photos/videos, incident logs, on-site notes
   

Post-event

• Assist in post-event wrap-up: asset collection, vendor confirmation, feedback compilation
   
• Support basic reporting: attendance list, folder management, simple event recap slides/report.

Job Requirements

• Currently pursuing Diploma/Degree in Event Management, Mass Comm, Marketing, Hospitality, or related fields
   
• Able to commit minimum 3 months internship (6 months preferred)
   
• Comfortable with fast-paced, on-site work, including weekends/PH when events happen (off-in-lieu can be arranged)
   
• Good communication and teamwork; able to follow instructions and meet deadlines
   
• Basic proficiency in Microsoft Excel/Google Sheets and PowerPoint/Slides
   
• have own transportation, able to travel within Klang Valley, outstation and willing to be on-site during event days
   
• Bonus: experience in event crew / campus events / part-time promoter / stage crew

Skills