Job Description

• Assist with travel arrangements (flight ticket/ hotel/ transport, etc.) for office staff, managers and upper management.
• Liaise with the team and prepare for corporate hampers/gifts arrangement. 
• ⁠Coordinating for office activities/ event such as CNY lion dance, annual dinner, birthday party, etc. 
• ⁠Liaise with building management on maintenance matters, safety issue and coordinate repair issue.
• ⁠Handling of office supplies (office refreshment/ papers/ stationeries/ Staff & Workers T-Shirt/ Safety Vest/ Safety Helmet, etc.) and place orders when necessary. 
• ⁠Manage general office and administration matters such as office maintenance (aircond, lightings, furniture and fixtures, office equipment, stationeries etc.) 
• ⁠To monitor work of external vendors such as daily cleaning services, pest control and plant maintenance. 
• ⁠Updating phone list in timely manner.
• ⁠Monitor incoming and outgoing correspondence; receive and sign for correspondences/ parcels from courier and deliver to recipient. 
• ⁠Maintain filing, responding to emails and preparing documents/ letters. 
• ⁠Liaise with Company Driver on all the transport arrangement.
• ⁠Take care of reception area.

Job Requirements

• SPM/Diploma/Degree in Business Administration, Management, or a related field.
• ⁠Good organisational, communication, and multitasking skills.
• ⁠Experience in coordinating travel arrangements, office events, maintenance, and vendors.
• ⁠Able to manage office supplies, correspondence, filing, and general administrative matters.
• ⁠Proficient in Microsoft Office (Word, Excel, Outlook).
• ⁠Responsible, proactive, detail-oriented, and able to work independently.
• ⁠Good command of English and Bahasa Malaysia.
• ⁠*Mandarin speaker is highly preferred.*

Skills