Job Description

• Ensuring the smooth running of the office and help to improve company procedures and day-to-day operations.
• Organize company events
• Coordinate with necessary department to carry out tasks
• Manage general departmental administrative activities
• Handle printing and collating work
• Provide support to upper management 
• Provide support to new recruits with facilities and necessary assets and information
• Managing calendar as well as associated operations.
• Providing daily support in all office administration activities.
• Managing the schedules and communications of key company executives.
• Prioritizing emails and phone calls, gathering documents to prepare for meetings and coordinating travel arrangements.
• Arrange the order of products with suppliers accordingly
• Facilitate monthly payments 
• Managing stock control and sufficient
• Prepare necessary documents for audit purpose
• Performing bookkeeping tasks (i.e. invoicing and budget tracking)

Job Requirements

• A minimum of 2-3 years of experience in administrative or HR roles
• A bachelor's degree in business administration or a related discipline
• Ability to handle sensitive information with discretion
• Meticulous and skilled in prioritizing multiple tasks
• Quick to learn new concepts and skills
• Fluent in Malay and English (knowledge of Mandarin is a plus)
• Skilled in office applications (Microsoft Word and Autocount software)
• Strong attention to detail and precision in tasks
• Capable of working both independently and collaboratively
• Adaptable to changing priorities and able to perform under pressure

Skills