Job Description

Executive Assistant to the Managing Director - Special Projects

To be based in Klang HQ

W & L Asia Group is seeking a high-calibre professional to work directly with the Managing Director, supporting planning, coordination, and execution of MD-led initiatives.

This is not a traditional Personal Assistant Admin role, but a role for one who can think ahead, structure workstreams, and ensure directives are translated into clear actions and outcomes.

The primary objective of this role is to ensure MD-led initiatives, decisions, and priorities are executed accurately and on time, so the Managing Director can remain focused on strategy, leadership, and growth.

Key Responsibilities

•  Plan, Coordinate and track MD-led projects and special initiatives
•  Drive New Product Development (NPD) projects, from sourcing to launch.
•  Support MD-managed key customer accounts (non-sales) through coordination and relationship follow-ups.
•  Handle sensitive matters with professionalism and discretion
•  Ability to break down priorities into clear action items, timelines, and owners to ensure internal teams deliver on commitments.
•  Assist with calendar support, prioritisation, and meeting preparation.
•  Prepare summaries, briefs, and reference materials for MD’s review.

Why Join Us

•         Direct exposure to senior-level decision-making
•         Hands-on involvement across multiple businesses
•         Opportunities for growth over time based on performance and trust earned
•         A role where reliability and execution truly matter

Job Requirements

Ideal Candidate Profile

•   4–6 years of working experience.
•   Background in Marketing / New Product Development / Operations Management / Project Management /Executive support for special projects.
•   Strong in execution, follow-through, and organisation.
•   Calm, dependable, detail-oriented, and structured.
•   Comfortable supporting senior leadership and interacting with senior-level customers.
•    A work scope need to be fluent (verbal & written) in English; Chinese and Bahasa Malaysia.

Personal Attributes

•      High integrity, trustworthy, and discreet
•      Humble, teachable, and service-oriented
•      Low ego, high professional pride
•      Emotionally mature and calm under pressure
•      Motivated by doing meaningful work well and earning trust over time; not by fast titles.

Skills