Job Description

Job Description

We are looking for a highly detail-oriented and creative Accounts & Proposal Executive to support our events team. This role is ideal for someone who is extremely meticulous with numbers, enjoys producing top-quality proposals, and communicates confidently with clients.

Key Responsibilities

• Prepare high-quality proposals that are clear, attractive, and geared for strong client conversion.
   
• Create accurate quotations with zero errors in costing, item descriptions, timelines, and requirements.
   
• Gather information from clients through calls, emails, or meetings to ensure proposals are complete and correct.
   
• Work closely with the sales/events team to ensure proposals meet clients’ needs and company standards.
   
• Maintain and update costing sheets, price lists, and internal documentation.
   
• Handle basic accounts support — invoicing, payment follow-up, recording expenses, and updating financial documents.
   
• Assist with office administration tasks when needed (filing, document preparation, data entry).
   
• Ensure all proposal and quotation documents follow company branding and quality standards.
   
• Track proposal status and follow up with clients professionally.

Job Requirements

Job Requirements

Must-Have

• Strong attention to detail — obsessive with accuracy and numbers.
   
• Able to produce professional and creative proposals (PowerPoint/Canva/Google Slides).
   
• Good command of English & Bahasa Malaysia (writing + speaking).
   
• Confident in speaking with clients to clarify requirements.
   
• Strong numerical skills — able to calculate costing accurately without mistakes.
   
• Experience in preparing quotations, invoices, or basic accounts tasks.
   
• Proficient in MS Office / Google Workspace.
   
• Strong time management and able to meet deadlines.
   
• Independent, organised, and able to work with minimal supervision.
   

Good to Have (Bonus)

• Experience in events, advertising, interior, media, or creative industries.
   
• Experience in client servicing or sales support.
   
• Familiarity with Canva, PowerPoint animations, or simple layout design.
   
• Ability to analyse client needs and recommend suitable event concepts.
   

Personality Fit

• Extremely detail-oriented and hates making mistakes.
   
• Enjoys numbers, structure, and accuracy.
   
• Creative enough to design visually appealing proposals.
   
• Professional and confident when dealing with clients.
   
• Proactive problem solver with a strong sense of responsibility.

Skills