Job Description

Role Overview

We are looking for a highly organised and detail-oriented Event & Proposal Manager to oversee event planning and execution while leading the preparation of proposals and quotations. This role requires strong project management skills, excellent attention to detail, and the ability to handle numbers, costing, and timelines accurately in a fast-paced events environment.

Key Responsibilities

• Manage end-to-end event planning, coordination, and execution
   
• Prepare professional proposals, presentations, and quotations for clients
   
• Develop detailed budgets, costings, and pricing breakdowns
   
• Liaise with clients to understand event requirements and expectations
   
• Coordinate with vendors, suppliers, and internal teams
   
• Create event timelines, schedules, and operational plans
   
• Ensure events are delivered on time, within budget, and according to client brief
   
• Monitor project progress and handle last-minute changes efficiently
   
• Maintain proper documentation, costing sheets, and project records
   
• Conduct post-event evaluation and reporting
   
• Support business development efforts including pitching and client meetings
   

Job Requirements

Job Requirements

• Minimum Diploma/Degree in Event Management, Business, Marketing, or related field
   
• Proven experience in event management, project management, or proposal preparation (events industry preferred)
   
• Excellent skills in preparing proposals, quotations, and costings
   
• Strong attention to detail and good with numbers and budgeting
   
• Highly organised with strong time management and multitasking abilities
   
• Able to manage multiple projects simultaneously under tight deadlines
   
• Strong communication and client management skills
   
• Proficient in Microsoft Excel, PowerPoint, and Google Workspace
   
• Must have own laptop for work
   
• Must have own transport and able to travel to Ara Damansara office and event sites
   
• Willing to work flexible hours, including late nights, weekends, and public holidays when required for events
   
• Responsible, proactive, and able to work independently in a fast-paced environment
   

Preferred (Bonus)

• Experience in agency or events company
   
• Strong negotiation and vendor management skills
   
• Experience in preparing pitch decks and client presentations
   
• Ability to analyse costing and improve profit margins
   
• Familiarity with event logistics, exhibitions, roadshows, and corporate events

Skills