Job Description

Ready to learn events from the ground up? Consider working with us at Megaleio Events Sdn Bhd where our small team runs corporate gatherings, brand activations and community events across Malaysia. We focus on memorable guest moments and reliable execution, and we want someone curious and hands-on to join us.

As an Events Intern you will help build event experiences from concept to close, supporting planning, vendor selection, logistics and on-site delivery. This role is for someone who enjoys practical work, quick learning and seeing ideas come to life in real time.

Your Growth & Impact

• Build practical event skills through direct involvement in planning, vendor calls and on-site setup for live events.
• Expand your portfolio by owning small projects, creating run sheets, and documenting post-event learnings.
• Gain hands-on exposure to event tools such as registration platforms, basic budgeting and venue coordination.
• Connect with industry suppliers and clients to grow your professional network in the events scene.

Job Requirements

Responsibilities

Event Coordination

• Support event planning by creating timelines, run sheets and task lists for each event phase.
• Prepare event materials, signage and attendee packs, ensuring accuracy and timely delivery.
• Draft client and internal briefings and follow up on action items to keep projects on schedule.
• Update shared calendars and checklists to keep the team aligned on deadlines.

Vendor & Client Operations

• Contact suppliers and vendors via email and phone to request quotes and confirm bookings.
• Maintain a vendor database and help process simple purchase orders and invoices.
• Track small budgets and expense receipts for reconciliation after events.
• Assist client communication by preparing status updates and meeting notes.

On-site Logistics & Support

• Assist with venue setup, equipment placement and supplier coordination on event days.
• Manage registration desks and guest lists, handling check-in and basic attendee queries.
• Troubleshoot common on-site issues and escalate technical problems to the right team member.
• Collect basic post-event feedback and help compile a short learnings summary.

Requirements

Qualifications & Experience

• Pursuing or recently completed a diploma or degree in Events, Marketing, Communications or a related field.
• No prior work experience required, suitable for fresh graduates and final-year students.
• Available for flexible hours, including evenings and weekends when events occur.
• Able and willing to travel to event sites and work on-site as needed.

Hard Skills & Knowledge

• Familiarity with Event Management and Administrative Support tasks, including scheduling and basic documentation.
• Proficient with Microsoft Office and Google Workspace for planning and reporting.
• Basic knowledge of social media posting and simple registration or ticketing tools is a plus.
• Comfortable handling basic budgeting, receipts and simple invoice tracking.

Soft Skills & Qualities

• Clear communicator who can follow instructions and update stakeholders concisely.
• Organised with strong attention to detail and an ability to prioritise tasks under time pressure.
• Calm and practical when solving on-site problems, with a collaborative team mindset.
• Reliable, punctual and eager to learn from hands-on event work.

Skills