Job Description

Job Overview:

We are looking for a highly organized and detail-oriented Administrative Assistant to support our events team. This role involves handling day-to-day administrative tasks, coordinating with vendors and clients, managing office operations, and assisting with event logistics. The ideal candidate should have strong communication skills, be proactive, and thrive in a fast-paced environment.

Key Responsibilities:

• Provide administrative support to the events and management team.
• Manage emails, phone calls, and correspondence with clients, vendors, and team members.
• Assist in scheduling meetings, preparing reports, and maintaining records.
• Coordinate travel arrangements, accommodations, and logistics for events.
• Handle data entry, invoicing, and basic bookkeeping tasks.
• Maintain and organize event documentation, contracts, and files.
• Assist with inventory management for event supplies and office materials.
• Support event planning by liaising with vendors, venues, and suppliers.
• Prepare presentations, reports, and documents as needed.
• Ensure the office runs smoothly by managing daily operations and supplies.

Job Requirements

Qualifications & Skills:

• Bachelor’s degree or diploma in Business Administration, Event Management, or a related field (preferred but not required).
• 1-3 years of experience in an administrative role (experience in an events company is a plus).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs, Sheets, Drive).
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Ability to work in a fast-paced, deadline-driven environment.
• Attention to detail and strong problem-solving skills.
• Knowledge of basic accounting or invoicing software (QuickBooks, Xero) is a plus.
• Previous experience in event coordination or office administration is an advantage.

Preferred:

• Familiarity with event management software (Trello, Asana, Monday.com) is a plus.
• Experience working with vendors, suppliers, and clients in an events setting.

Skills