Job Description

Purpose:
To lead the creation of high-quality, persuasive proposals that win clients, convert leads into sales, and clearly translate client needs into compelling event solutions. This role focuses on proposal excellence, information accuracy, and commercial clarity — more than event operations.

Job Description

1. Proposal Development (Main Focus)

• Lead end-to-end proposal creation: concept development, storyline, design direction, costing structure, and final formatting.
   
• Transform client requirements into clear, attractive, and convincing proposals that stand out from competitors.
   
• Ensure every proposal is accurate, detailed, well-structured, and aligned with the client’s objectives.
   
• Write compelling copy that explains event ideas, benefits, and value in a professional and persuasive manner.
   
• Work with designers and event teams to ensure visuals, mood boards, and layouts meet proposal standards.
   

1. Client Understanding & Information Gathering

• Attend client meetings (online or physical) to gather correct and complete information before proposal development.
   
• Ask smart, probing questions to understand client goals, budget range, expectations, and pain points.
   
• Interpret unclear client briefs and turn them into clarity for the internal team.
   

1. Costing & Quotation Accuracy

• Prepare detailed project quotations with 100% accuracy, ensuring no missing items, duplicated items, or wrong costing.
   
• Challenge costing assumptions, compare vendor pricing, and ensure competitive yet profitable quotations.
   
• Track version control for multiple revisions.
   

1. Proposal Quality Control

• Establish proposal standards, formats, templates, and guidelines for the team.
   
• Review and proofread all content before sending to clients — grammar, factual accuracy, numbers, formatting.
   
• Ensure each proposal is polished, professional, and error-free.
   

1. Collaboration & Leadership

• Coordinate with creative, production, and project teams to gather required inputs and align proposal promises with what is deliverable.
   
• Mentor junior staff on proposal-writing techniques and information accuracy.
   
• Support sales activities with presentation materials and pitch decks.

Job Requirements

1. Skills & Experience

• Strong experience in proposal writing, copywriting, business proposals, sales proposals, tenders, or bid management.
   
• Excellent English writing skills — clear, structured, persuasive.
   
• Strong analytical skills to interpret client needs and create commercially sound quotations.
   
• Highly detail-oriented and meticulous — zero tolerance for errors.
   
• Strong understanding of business logic, costing, margins, and budgeting.
   
• Able to think creatively to propose event concepts (prior event experience not mandatory, but creative thinking is).
   
• Proficiency in PowerPoint, Google Slides, Canva, or similar presentation tools.
   

1. Personal Traits

• Extremely organised, structured thinker (“OCD level” attention to detail).
   
• Strong sense of responsibility and ownership over proposal accuracy.
   
• Confident communicator when engaging with clients.
   
• Able to work independently without constant supervision.
   
• Calm, professional, and able to manage multiple deadlines.
   

1. Education (Flexible)

• Business Administration, Marketing, Communications, Mass Comm, English, Commerce, PR, or similar fields.
   
• Background in proposal writing, corporate communications, tender management, or sales support is a strong advantage.

Skills