Job Description

As the Accounts & Admin Executive at MHub, you will maintain financial accuracy, operational efficiency, and oversee office administrative workflows in a fast-paced technology/SaaS environment. The role covers day-to-day accounting (AP/AR, general ledger, month-end close), cash flow and bank reconciliations, tax and audit liaison, collections, and office/HR administration.

Job Requirements

Key Responsibilities

• 1. Financial Accounting & Reporting
  • Manage end-to-end full set / sub-set accounting duties, ensuring accurate entries, balance sheet reconciliations, and timely month-end/year-end closing.
  • Oversee invoicing, accounts receivable, payment tracking, statements of accounts, and credit control/collections.
  • Verify supplier/vendor invoices, process expense claims, ensure approval workflows, and manage weekly/monthly payment cycles (Accounts Payable).
  • Prepare monthly bank reconciliations and monitor day-to-day cash balances and disbursements.
  • Liaise with external auditors, tax agents, and company secretaries; assist with SST filings and corporate tax computations.
• 2. Office & Operational Administration
  • Manage day-to-day office administrative activities, including utility management, office supplies inventory, facility maintenance, and vendor management.
  • Maintain and organize physical and digital filing systems for agreements, financial records, licenses, and corporate documentation.
  • Assist with monthly staff claim verifications and provide HR & admin support.
  • Continuously refine administrative and financial workflows to improve internal efficiencies.

Requirements & Qualifications

• Education: Diploma or Bachelor’s Degree in Accounting, Finance, Business Administration, or equivalent professional qualification (e.g., ACCA, CIMA).
• Experience: 3 to 5 years of hands-on experience in accounting and office administration, preferably within a tech startup, SaaS, or fast-growing corporate environment.
• Software Proficiency: Proficiency in cloud-based accounting software (e.g., Xero, SQL, AutoCount, or similar) and advanced MS Excel/Google Sheets skills.
• Regulatory Knowledge: Understanding of Malaysian tax (SST, Income Tax), e-Invoicing guidelines, and basic statutory HR requirements.
• Attributes: High attention to detail, trustworthy with confidential data, versatile, organized, proactive, and capable of working independently under tight deadlines.

Skills