Job Description

 About the Role

MHub is looking for an organized and proactive Administrative Assistant to support our daily business operations and maintain a smooth working environment. In this role, you will handle office management, assist with HR and onboarding logistics, organize key company events, and provide cross-departmental administrative support to our growing team.

Key Responsibilities

1. Office Management & Daily Operations

• Oversee day-to-day office supplies, inventory, and office equipment maintenance.
• Serve as the primary point of contact for office vendors, building management, and courier services.
• Coordinate incoming and outgoing correspondence, physical documents, and deliveries.
• Ensure common areas and meeting rooms are well-maintained and client-ready.

2. HR & Hiring Administrative Support

• Assist HR with schedule coordination for candidate interviews and panel meetings.
• Help prepare onboarding logistics for new hires (e.g., welcome kits, access badges, seating, basic documentation collection).
• Maintain orderly digital records for employee files, leaves, and general HR documentation in compliance with company SOPs.

3. Financial & Billing Admin

• Assist the finance team by logging office utility bills, vendor invoices, and processing petty cash claims.
• Prepare routine expense claims and purchase requisitions for office supplies and team activities.

4. Event & Executive Assistance

• Coordinate logistics, catering, and venue arrangements for internal team events, town halls, and external workshops.
• Assist senior management with calendar scheduling, meeting coordination, and travel bookings as needed.

Job Requirements

Key Requirements

• Education: Diploma or Bachelor’s Degree in Business Administration, Secretarial Studies, Management, or a related field.
• Experience: 1–3 years of administrative or office management experience (experience in a tech startup or real estate environment is a plus).
• Software Skills: Proficiency in Google Workspace (Docs, Sheets, Slides, Drive) and Microsoft Office tools.
• Communication: Good written and verbal communication skills in English and Bahasa Malaysia.
• Traits: Detail-oriented, organized, trustworthy with confidential information, and capable of multi-tasking in a fast-paced environment.

Skills