Job Description

We are looking for a detail-oriented, proactive, and dynamic Administrative Assistant to keep our daily office operations running smoothly. In this role, you will handle general administrative duties, support basic financial/bookkeeping tasks, manage office vendors and inventories, and help organize our team events.

If you are someone who double-checks the fine print, stays organized under pressure, and brings a positive, fun energy to the workplace, we’d love to meet you! 

Job Requirements

Key Responsibilities

1. Basic Accounting & Financial Administration

• Invoicing & AR Tracking: Track and monitor the issuance of client invoices, track payment due dates, and follow up on outstanding balances.
• Accounts Payable & Utilities: Verify, process, and reconcile supplier invoices, company utility bills, and vendor statements.
• E-Banking Assistance: Assist with preparing e-banking transactions, payment batches, and maintaining organized payment records.
• Expense Support: Maintain proper documentation, receipts, and filing for basic bookkeeping auditing purposes.

 2. Office Support & Facilities Management

• Vendor & Facility Oversight: Oversee day-to-day office support services, including coordination with cleaners, building management, and parking management offices.
• Asset & Inventory Tracking: Maintain accurate records of company assets, office equipment, pantry supplies, and branded office merchandise.
• Pantry Management: Keep the pantry stocked, organized, and welcoming for employees and visitors.

3. Administrative & Team Coordination

• Event Organization: Assist in planning and executing internal office functions, team celebrations, and company events.
• Ad-Hoc Support: Provide general administrative assistance to management and team leads as needed.

  Qualifications & Requirements

• Experience: Minimum 1 year of relevant experience in general office administration or basic bookkeeping.
• Financial Literacy: Familiarity with basic accounting procedures, invoice checking, and standard e-banking workflows.
• Attention to Detail: High accuracy in data entry, invoice reconciliation, and inventory tracking.
• Communication: Good written and verbal communication skills to interface with internal teams, vendors, and building management.
• Tech-Savvy: Proficient in Microsoft Office (Excel, Word) and comfortable adapting to Google Workspace or accounting/admin software.
• Mindset: Self-motivated, resourceful, and capable of balancing high attention to detail with a cheerful, positive, and fun attitude.
• Added Advantages:
  
• Location: Candidates living nearby our office location.
• Availability: Able to start work immediately / on short notice.

Skills