Job Description

Brief

Our #MKASupplyChainTeam is expanding! We are hiring a Purchasing Coordinator to support the procurement process by managing purchase orders, maintaining supplier relationships, monitoring inventory levels and ensuring the timely and cost-effective acquisition of goods and services to meet the organization’s operational needs.

Key Responsibilities

• Prepare and process purchase orders in accordance with company policies and approved budgets.
• Obtain competitive quotations from suppliers and evaluate offers based on price, quality, and delivery terms.
• Liaise with internal departments to understand purchasing needs and specifications.
• Maintain and update supplier database, ensuring accurate contact and compliance information.
• Follow up with vendors on order confirmations, delivery schedules, and discrepancies.
• Assist in negotiating pricing, payment terms, and contracts with suppliers.
• Monitor inventory levels to avoid stock shortages or overstock situations.
• Coordinate with warehouse, logistics, and other departments to ensure timely delivery and proper documentation.
• Track shipments and resolve delivery or quality issues with suppliers.
• Maintain accurate records of purchases, pricing, and supplier agreements.
• Ensure compliance with company procurement policies and relevant regulations.
• Prepare purchasing reports and summaries for management review.

Job Requirements

• Diploma or Bachelor’s degree in Supply Chain Management, Business Administration, or related field.
• Min 1-2 years of experience in purchasing, procurement, or supply chain coordination.
• Strong negotiation and communication skills.
• Proficient in Microsoft Office (Excel, Word, Outlook) and procurement systems / ERP software.
• Detail-oriented with strong organizational and multitasking abilities.
• Ability to work under pressure and meet tight deadlines.
• Knowledge of import / export processes.

Skills