Job Description

Accounts Payable & Invoice Processing

• Assist in receiving, reviewing, and processing supplier invoices, delivery orders (DO), purchase orders (PO), and other supporting documents to ensure accuracy and completeness.
• Perform three-way matching of purchase orders, goods received notes (GRN), and supplier invoices before processing payments, where applicable.
• Assist in recording and updating accounts payable transactions in the company's accounting system, ensuring accurate invoice coding and proper documentation.
• Support the preparation of supplier payment schedules, payment vouchers, and other payment-related documentation for review and approval by the Finance team. 

F&B Purchasing & Supplier Coordination

• Liaise with the Supply Chain, Central Kitchen, and Operations teams to resolve discrepancies involving supplier invoices, purchase orders, delivered quantities, pricing, and goods received.
• Assist in monitoring supplier statements, outstanding invoices, credit notes, and payment status to support timely settlement of supplier accounts.

 Financial Reconciliation & Documentation

• Support monthly supplier statement reconciliation and assist in identifying discrepancies between supplier records and the company's accounting records.
• Maintain accurate and systematic filing of invoices, payment vouchers, receipts, supplier statements, and other financial documents for audit and internal reference.
• Assist in preparing accounts payable reports, outstanding payment summaries, and supporting schedules for monthly financial closing.

 Compliance & General Finance Support

• Ensure all financial transactions and supporting documents comply with the company's financial policies, approval procedures, and internal controls.
• Assist with other finance-related administrative duties, ad hoc assignments, and departmental projects as assigned by the Finance Manager or immediate supervisor.

Job Requirements

Educational Qualifications

• Currently pursuing a Diploma or Bachelor's Degree in Accounting, Finance, Business Administration, or a related field.
• Students from recognized universities, colleges, or other higher education institutions are encouraged to apply.
• Basic understanding of accounting principles, accounts payable processes, and financial documentation.

Other Requirements

• Available for an internship period of 4–6 months, preferably.
• Basic proficiency in Microsoft Office, particularly Microsoft Excel.
• Good command of Bahasa Malaysia and English, both written and spoken.
• Able to handle confidential financial information with integrity and professionalism.
• Willing to learn and adapt to a fast-paced, multi-outlet F&B working environment.
• Prior internship or working experience is not required.

Skills