Job Description

Key Responsibilities

A. Administrative Responsibilities

• Handle all incoming and outgoing orders in the system.
• Prepare and issue invoices for customer orders.
• Print and attach Delivery Orders (DO) for the kitchen order queue.
• Maintain itemized purchasing records (Shopee receipts, in-store receipts, supplier invoices).
• Track and record all daily transactions of ingredients (usage + inbound stock).
• Maintain updated inventory records in MesinKira and Easystore.
• Read and filter important emails/messages; communicate key updates to the team.
• Export thumbprint/attendance data every 24th and key in monthly timesheet.
• Prepare all required reports:
• Monthly, Quarterly, Half-Yearly, and Yearly Ingredient Usage
• Wastage Report
• Packaging Usage Report
• Purchasing Report

B. Operational Responsibilities

• Oversee daily production by recording all baked products into the production log.
• Ensure all orders are produced, packed, and completed according to schedule.
• Conduct daily stock checks for finished goods, ingredients, packaging, jars, and boxes.
• Monitor low-stock items and alert the team for replenishment.
• Ensure workspace cleanliness, organization, and proper storage of all materials.
• Assist in preparing items for pop-up booths according to pre-event checklists.
• Ensure all items are safely returned and counted after each event.

Expected Start Date: 1st January 2026

Job Requirements

Requirements

• Proficient in Microsoft Excel.
• Strong analytical, organizational, and problem-solving skills.
• Capable of meeting tight deadlines and managing multiple tasks.
• Able to start immediately.

Skills