Job Description

Key Responsibilities

1. Work Order Management:

• Create, track, and update work orders for maintenance requests.
• Assign tasks to maintenance staff or external contractors.
• Monitor the status of work orders and ensure timely completion of maintenance tasks.

2. Scheduling and Coordination:

• Schedule routine maintenance inspections, repairs, and preventative maintenance.
• Coordinate with vendors and contractors to schedule services.
• Assist in organizing meetings and inspections for maintenance planning.

3. Invoice Matching and Processing:

• Match maintenance-related invoices to corresponding work orders, purchase orders, and contracts.
• Verify the accuracy of charges, ensuring they align with agreed terms, rates, and services provided.
• Coordinate with vendors and contractors to resolve any discrepancies or issues with invoices.

4. Expense Tracking:

• Maintain and update a record of all maintenance-related expenses and purchases.
• Monitor spending against budgets and flag any discrepancies or potential budget overruns.
• Ensure proper coding and allocation of expenses for accounting purposes.

Job Requirements