Job Description

 People Officer (HR) Duties

• Maintain and update employee records, contracts, and documentation.
• Assist with recruitment: job postings, interview coordination, onboarding, and offboarding.
• Prepare monthly HR reports, staff attendance, leave tracking, and claims processing.
• Coordinate performance appraisals, probation reviews, and staff engagement activities.
• Ensure compliance with labour laws and internal HR policies.
• Be the point of contact for staff enquiries regarding HR matters, policies, and welfare.
• Support payroll preparation with attendance, overtime, and benefit records.
• Organize training, staff development, and wellness initiatives.

Admin (Duties)

• Assist with filing, data entry, and record keeping.
• Organize and maintain office documents and files (physical and digital).
• Photocopying, scanning, and printing documents as needed.
• Update and maintain internal databases and spreadsheets.
• Assist in preparing reports, presentations, and correspondence.
• Ensure data accuracy and confidentiality.
• Schedule meetings, take meeting minutes, and follow up on action items.
• Coordinate with internal teams and external vendors when necessary.
•  Liaise with internal departments for administrative requests. 

Job Requirements

• SPM, Diploma or Degree 
• Strong communication, organizational, and problem-solving skills.
• High level of discretion and ability to handle sensitive information.
• Proficient in Microsoft Office Suite and HR tools/software.
• Able to multitask and work independently in a fast-paced environment.
• Fluency in English and Bahasa Malaysia (Mandarin is a plus).

Skills