Job Description

Internship - Event Planning and Coordination:

• Assist in graphic and event logistics planning, including vendor coordination, and contract management.
• Support the development and maintenance of event budgets, tracking expenses, and managing financial records.
• Collaborate with internal teams to ensure timely delivery of event-related materials and services.
• Assist in sourcing and managing event supplies, equipment, and rentals.
• Aid in creating event timelines, schedules, and production documents.
• Assist with event registration processes, attendee management, and coordination of special requirements.
• Assist in the coordination and execution of pre-event, on-site, and post-event activities.
• Contribute to the development of event layouts, floor plans, and seating arrangements.

On-Site Event Support:

• Provide support during event setup, ensuring that all elements are properly arranged and organized.
• Assist with on-site event management, including vendor coordination, troubleshooting, and guest assistance.
• Collaborate with the event team to address any unexpected issues and ensure a smooth event flow.
• Assist with the coordination of event entertainment, performances, and technical requirements.
• Assist with the management of part timers and staff, ensuring they are informed and well-prepared.

Post-Event Tasks:

• Support the post-event evaluation process, including gathering feedback from attendees, vendors, and stakeholders.
• Assist in the analysis of event data, such as attendance numbers, survey results, and financial reports.
• Contribute to the preparation of post-event reports, highlighting key findings and areas for improvement.
• Aid in the documentation and organization of event files, photos, and related materials.
• Assist the superior by performing ad-hoc duties as assigned

Job Requirements

• Currently enrolled in a diploma/degree program related to Event Management, Hospitality, or a similar field.
• Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
• Excellent communication skills, both written and verbal.
• Attention to detail and a proactive approach to problem-solving.
• Ability to work independently and as part of a team in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Flexibility to work evenings, weekends, and travel as required for event support.
• Passion for the event industry and a desire to learn and grow in a dynamic environment.
• Able to work on weekends
• Able to move around conveniently  

This is a valuable opportunity to gain practical experience in event operations and contribute to the success of a wide range of events. Join our team and develop essential skills while being part of creating memorable and impactful experiences for our clients and attendees.

Skills