Job Description

Job Description:

This role is critical in maintaining healthy cash flow, ensuring financial accuracy, and supporting operational efficiency. The ideal candidate will have strong organizational and communication skills, with a solid understanding of basic accounting practices.

Key Responsibilities:

• Process payments and generate accurate financial reports.
• Monitor outstanding invoices and follow up on late payments to ensure timely collections.
• Ensure timely collection of payments to support cash flow and maintain financial stability.
• Proactively mitigate credit risk by assessing customer creditworthiness and monitoring account activity.
• Notify customers of due bills and promptly resolve any billing disputes.
• Accurately record and apply payments to customer accounts.
• Review and approve sales orders and credit limits in accordance with company policies.
• Manage supplier registration processes through customer portals or manual forms.
• Prepare detailed commission reports for the sales team.
• Generate and maintain regular sales reports for performance tracking.
• Assist in the preparation of management reports related to accounts receivable.
• Support monthly stock take activities to ensure accurate inventory records.
• Liaise with internal departments such as Sales and Operations to resolve customer account issues.
• Maintain and update customer master data in the system to ensure accuracy and compliance.
• Assist with internal and external audits by preparing required documentation and reports.
• Support the month-end and year-end closing processes with relevant financial data.
• Respond to customer inquiries related to billing, payment, and account status in a timely and professional manner.
• Participate in process improvement initiatives to enhance efficiency and accuracy in accounts receivable operations.
• Ensure compliance with company policies and accounting standards in all financial transactions.
• Provide administrative support to the finance or sales team as needed.

Job Requirements

• Diploma or degree in Accounting, Finance, Business Administration, or a related field.
• Minimum 2 years of relevant experience in accounts receivable, finance operations, or administrative support. Fresh graduates are welcome to apply.
• Strong understanding of basic accounting principles and financial processes.
• Proficient in Microsoft Excel and familiar with accounting or ERP systems (e.g., SAP, Oracle, or similar).
• Excellent attention to detail and accuracy in data entry and reporting.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Good communication and interpersonal skills to liaise effectively with internal teams and external customers.
• Ability to work independently with minimal supervision, as well as collaboratively in a team environment.
• Proactive, resourceful, and problem-solving mindset.
• Experience in handling customer portals or supplier registration processes is an advantage.

Skills