Job Description

• Accounts Operations: Handle daily bookkeeping, data entry, supplier invoice verification, payment processing, and basic AP/AR management.
• Financial Tracking: Assist with monthly cash flow forecasting, budget tracking, and monitoring operational and supplier/office expenses.
• Office Administration: Manage daily office operation, meeting/interview arrangements, vendor registrations, and general workplace organization and etc 
• Executive Support: Provide administrative assistance to the CEO and Department Heads, including project research and tracking key action items.
• Documentation & Compliance: Organize and maintain financial records (receipts, invoices, tax files) and prepare documents for audits and internal reporting.

Job Requirements

• Education: Diploma or Degree in Accounting, Finance, Business Administration, or a related field.
• Experience: Proven experience in basic accounting (AP/AR), bookkeeping, and general office administration.
• Language Fluency: Excellent written and verbal communication in English and Chinese (Mandatory: must be able to read and write Chinese to handle Chinese-speaking suppliers and documentation).
• Tech Savvy: High proficiency in XERO, Google Workspace (especially Google Sheets), Microsoft Office, and cloud-based AI/operational tools.
• Key Traits: Exceptional attention to detail with numbers, strong multitasking skills, problem-solving mindset, and the ability to handle confidential financial data.
• Work Schedule: 5-day work week.

Skills