Job Description

Key Responsibilities

1. Payment Forecasting & Budgeting

• Prepare monthly payment forecasts for client, supplier, and operational expenses.
• Track expenses and ensure adherence to approved budgets.
  
  2. Office Administration & Management
• Oversee smooth daily office operations, including supplies management, meeting arrangements, and general coordination.
• Maintain a clean, organized, and conducive office environment.
  
  3. Employee Welfare & Engagement
• Manage employee benefits and welfare activities.
• Coordinate team events, office gatherings, and employee engagement initiatives.
  
  4. Scheduling & Coordination
• Schedule appointments, meetings, interviews, and business-related travel logistics.
  
  5. Reporting & Documentation
• Prepare internal and external reports as required by the Operations Manager and leadership team.
• Maintain organized records, company documents, and handle submissions for awards, grants, and other official purposes.
  
  6. Supplier & Vendor Management
• Manage relationships with suppliers and vendors to ensure timely deliveries and service quality.
• Oversee vendor contracts, renewals, and negotiations.
  
  7.Support to CEO & Department Heads
• Provide administrative and project support to the CEO and Heads of Departments (HOD).
• Coordinate ad-hoc projects and special tasks as assigned by leadership.
  
  8. Customer Service & Communication
• Maintain a high standard of customer service and manage general inquiries.
• Ensure clear communication and efficient routing of requests to relevant departments.
  
  9.Recruitment Planning
• Job Posting / Recruitment
• Source potential candidates, and coordinate interview schedules. 
• Issue offer letters/employment contracts.

Job Requirements

• Priority Focus: The candidate must be a local Malaysian national who is ready to hit the ground running by April.
• Language: Mandarin, English, and Malay, the candidate should be able to navigate a multilingual work environment effectively.
• Experience Advantage: Candidates with a background in Accounting or Admin would be great.

Skills