Job Description

• Financial Planning: Assist in monthly payment forecasting and budget tracking; monitor operational and supplier-related expenses.
• Office Operations: Manage daily administrative logistics, meeting arrangements, supplier registration, and coordinate office activities while maintaining an organized work environment.
• HR & Employee Onboarding: Support recruitment and human resource functions, from preparing offer letters to managing employee onboarding and training processes.
• Executive Support: Provide administrative assistance to the CEO and Department Heads, including project research and tracking key action items.
• Document Management & Reporting: Maintain accurate company records and prepare documents for compliance matters, social media, and internal reporting.

Job Requirements

• At least 2-3 years of experience in administrative, human resources, or operational roles; experience in business, marketing, or media industries is preferred.
• Practical experience in recruitment, employee onboarding, employee relations management, and the execution of HR policies.
• Excellent organizational skills with the ability to handle multi-tasking efficiently and a very high attention to detail.
• Excellent written and verbal communication skills in English and Chinese (fluency in reading and writing Chinese is mandatory).
• Proficiency in Microsoft Office, Google Workspace, XERO, and BrioHR.
• Proactive, problem-solving oriented, and highly organized; able to work independently as well as possess a good team spirit.
• Must be able to accept a 5.5-day work week.

Skills