Job Description

Responsibilities

• Responsible for coordinating examination schedules, venues, seating arrangements, and invigilator assignments.
• Manage student examination registration and maintain accurate candidate records.
• Prepare, distribute, and control examination materials including question papers, answer booklets, and attendance lists.
• Ensure confidentiality and secure handling of all examination documents and materials.
• Liaise with academic departments and lecturers to collect exam papers and ensure compliance with required formats and deadlines.
• Coordinate and brief invigilators while monitoring examinations to ensure rules and procedures are followed.
• Collect examination scripts and assist in compiling, verifying, and processing examination results.
• Handle and coordinate the Examination Board Meetings.
• Maintain accurate examination records and student academic data.
• Ensure examinations follow institutional policies, procedures, and quality assurance requirements.
• Process and keep record of examination results, transcripts and certificates.
• Prepare examination reports, statistics, and documentation for management.
• Respond to student enquiries regarding examination schedules, procedures, and results.
• Assist in arranging special examination accommodations when required.

Requirements

• Bachelor’s degree in Education, Business Administration, Management, or a related field.
• Previous experience in examination administration, academic administration, or a related administrative role is an advantage.
• Strong organizational and time management skills to handle multiple examination tasks and deadlines.
• High level of accuracy and attention to detail when managing examination records and documentation.
• Ability to maintain strict confidentiality and integrity of examination materials and information.
• Good communication and interpersonal skills to coordinate with academic staff, invigilators, and students.
• Proficiency in Microsoft Office applications such as Word, Excel, and PowerPoint.
• Ability to work independently as well as part of a team.
• Strong problem-solving skills and ability to handle examination issues or irregularities.
• Ability to work under pressure, especially during examination periods.
• Good administrative and documentation management skills.

Job Requirements