Job Description

•  Ensure timely preparation, submission, and delivery of statutory and corporate documents to clients and regulators.
• Assist in drafting, reviewing, and filing resolutions, annual returns, and other statutory documents.
• Maintain and update statutory records, registers, and compliance documents accurately and punctually.
• Liaise with auditors, regulators, and external parties on compliance and governance matters.
• Support management in planning and implementing improvements to secretarial processes and systems.
• Provide guidance to junior staff or interns on routine secretarial tasks.
• Ensure billing and documentation are issued on time with no omissions, coordinating closely with finance.
• Perform other ad-hoc secretarial and administrative duties as assigned by management.

Job Requirements

 Candidate must possess a Degree in Business Studies/Administration/Management, ICSA, or equivalent professional qualification.

• Minimum 1 year of working experience in corporate secretarial roles.
• Skilled in word processing; proficient with Microsoft Word and familiar with digital compliance tools.
• Excellent command of English and Bahasa Malaysia; proficiency in Mandarin is an added advantage.
• Good knowledge (theory and practical) of the Companies Act 2016 and corporate secretarial practices.
• Strong interpersonal skills with the ability to communicate effectively with clients, directors, and regulators.
• Good working attitude, willingness to learn, and ability to work independently with minimal supervision.
• Detail-oriented, organized, and able to manage multiple deadlines.

Skills