Job Description

Position: Administrative Intern

Department: Administration / Business Support

Job Summary

The Administrative Intern will provide administrative and clerical support to ensure the smooth operation of daily office activities. The intern will assist with document management, data entry, meeting coordination, record keeping, and general office administration while gaining practical experience in a professional working environment.

Key Responsibilities

Administrative Support

• Assist in daily administrative and office support activities.
• Prepare, organize, and maintain company documents and records.
• Perform data entry and ensure information accuracy.
• Manage filing systems, both electronic and physical.

Document & Records Management

• Assist in preparing reports, letters, presentations, and meeting materials.
• Maintain and update databases, spreadsheets, and trackers.
• Ensure proper filing and archiving of documents according to company procedures.

Meeting & Event Coordination

• Assist in scheduling meetings and appointments.
• Prepare meeting rooms and meeting materials when required.
• Record meeting minutes and distribute action items.

Office Operations

• Support procurement and inventory tracking for office supplies.
• Coordinate with internal departments regarding administrative requests.
• Assist in onboarding preparation for new employees where required.

General Support

• Handle ad-hoc administrative tasks assigned by supervisors.
• Support company events, training sessions, and employee engagement activities.
• Participate in process improvement initiatives to enhance office efficiency.

Job Requirements

Education

Currently pursuing a Diploma or Bachelor's Degree in:

• Business Administration
• Office Management
• Human Resource Management
• Management
• Accounting
• Information Management
• Related disciplines

Knowledge & Skills

Basic Requirements

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Good organizational and time management skills.
• Basic data entry and record management skills.
• Good written and verbal communication skills.

Advantageous Skills

• Experience with Google Workspace or Microsoft 365.
• Basic knowledge of document control practices.
• Familiarity with office administration processes.

Soft Skills

• Strong attention to detail and accuracy.
• Responsible and dependable.
• Positive attitude and willingness to learn.
• Good interpersonal and teamwork skills.
• Ability to maintain confidentiality when handling sensitive information.

What You Will Learn

• Office administration and business operations.
• Document control and records management.
• Meeting coordination and scheduling.
• Professional communication and stakeholder engagement.
• Data management and reporting.
• Workplace organization and administrative best practices.

Preferred Candidate Profile

• Organized and detail-oriented individual.
• Comfortable working with documents, spreadsheets, and administrative systems.
• Able to multitask and prioritize responsibilities effectively.
• Eager to gain practical experience in a corporate environment

Skills