Job Description

• Handle end-to-end HR administrative functions including employee records, documentation, and HR filing systems
• Assist in onboarding and offboarding processes
• Assist in recruitment coordination such as scheduling interviews and liaising with candidates
• Prepare HR reports and basic analytics for management review
• Ensure compliance with company policies and relevant employment regulations
• Oversee office management and upkeep, including cleanliness, maintenance, office supplies, pantry, and facilities coordination 
• Liaise with vendors, service providers, building management, and external parties for office-related matters 
• Coordinate company assets, workstation arrangements, and office administrative support 
• Organize staff engagement activities, meetings, and internal events when required 
• Ensure compliance with company policies, procedures, and administrative processes 
• Prepare reports, letters, memos, and other administrative documentation as needed 
• Provide general administrative support to Management and departments

Job Requirements

• 0–2 years of working experience in HR, administration, or related field
• Diploma or Bachelor’s Degree in Human Resource Management, Business Administration, or equivalent
• Strong organizational skills with high attention to detail and confidentiality
• Proficient in Microsoft Office (Excel, Word, PowerPoint)
• Good communication skills in English and Bahasa Malaysia (spoken and written)
• Ability to multitask and manage deadlines in a fast-paced environment
• Knowledge and practical usage of AI tools (e.g., ChatGPT or similar) for work efficiency, drafting, and administrative support is required
• Positive attitude, proactive mindset, and willingness to learn
• Experience with HR systems or payroll software is an added advantage

Skills