Job Description

Welcome

We’re hiring a Personal Assistant to support the executive in managing daily priorities, communication, meetings, documents, and follow-ups.

This is more than a typical admin role. We’re looking for someone reliable, organised, discreet, and proactive, someone who can anticipate needs, manage details, handle multiple priorities, and make sure important tasks are completed smoothly and on time.

You’ll be working closely with the individual you support and may handle both personal and business-related matters. The right person should be detail-oriented, responsive, and comfortable handling multiple tasks in a fast-moving environment.

Your Growth & Impact

Schedule & Daily Planning

• Manage daily schedules, appointments, meetings, and personal commitments while keeping priorities organised and on track.
• Coordinate schedule changes and handle last-minute arrangements when required.

Personal & Administrative Support

• Handle personal errands, bookings, purchases, documents, and other day-to-day administrative matters.
• Coordinate with service providers, vendors, and other parties as needed.

Communication & Coordination

• Manage calls, messages, emails, and other communication professionally and ensure requests are followed up promptly.
• Coordinate with internal teams, external contacts, vendors, and service providers when required.

Job Requirements

Responsibilities

• Personal / Admin Support Experience: You have prior experience as an Executive Assistant, Administrative Assistant, Secretary, Business Assistant, or similar role.
• Organised & Detail-Oriented: You are careful with details, structured in your work, and able to manage multiple tasks without constant reminders.
• Strong Follow-Through: You take ownership of assigned tasks and make sure things are completed on time.
• Good Communication: You can coordinate well with different people and communicate clearly in a professional manner.
• Basic English Ability: You can read, write, and respond to English emails and documents.
• Office Tools: You are comfortable using Google Workspace or Microsoft Office, especially Excel, Word, and PowerPoint.
• Time Management: You know how to prioritise tasks, manage deadlines, and support a busy executive schedule.
• Proactive & Responsible: You don’t just wait for instructions, you update progress, flag issues early, and help keep things moving.
• Google Workspace, Microsoft Office, Excel, Word, PowerPoint, email, messaging tools, and digital document management platforms.

Skills