Job Description

Seeking a proactive HR & Admin Executive to oversee day-to-day human resources and administrative functions, supporting recruitment, employee lifecycle management, payroll administration, office operations, and ensuring compliance with company policies and Malaysian employment regulations.

Responsibilities:

• Manage the full employee lifecycle, including recruitment, onboarding, confirmation, transfers, and offboarding.
• Maintain accurate employee records and ensure all HR documentation is complete and up to date.
• Prepare employment contracts, confirmation letters, warning letters, resignation acceptance letters, and other HR-related correspondence.
• Prepare and process monthly payroll, including attendance, leave, overtime, claims, allowances, and statutory deductions.
• Prepare and submit statutory contributions and reports (EPF, SOCSO, EIS, PCB) in a timely manner.
• Administer employee attendance, leave, medical leave, and other HR records.
• Ensure compliance with the Employment Act 1955, company policies, and HR best practices.
• Coordinate recruitment activities, including job postings, interview scheduling, onboarding, and orientation.
• Organise staff training, company events, and employee engagement activities.
• Oversee office administration, including office supplies, facilities, assets, travel arrangements, and vendor coordination.
• Liaise with government agencies, external vendors, and service providers when required.
• Prepare HR reports, maintain confidential records, and provide administrative support to management.
• Perform other HR and administrative duties assigned by management.

Job Requirements

Qualifications:

• Diploma or Bachelor's Degree in Human Resource Management, Business Administration, or a related field.
• Minimum 1-3 years of experience in HR and Administration.
• Experience in payroll administration and employee lifecycle management.
• Knowledge of the Malaysian Employment Act and statutory requirements.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Excellent communication skills in English and Bahasa Malaysia.
• Strong organisational, multitasking, and problem-solving skills.
• Able to work independently, maintain confidentiality, and meet deadlines.

Skills