Job Description

Key Responsibilities:

The Contract Manager is responsible for managing the entire contract lifecycle, from contract drafting and negotiation to administration, compliance, claims management, and contract close-out. The role ensures that contractual obligations, commercial interests, and legal requirements are effectively managed to minimize risks and maximize project and business performance.

Responsibilities:

Contract Administration

•  Prepare, review, negotiate, and administer contracts, agreements, and related documentation.
•  Ensure all contracts comply with company policies, legal requirements, and project objectives.
•  Maintain an organized contract management system and contract database.
•  Monitor contract validity, milestones, deliverables, and renewal dates.

Commercial Management

•  Review contract terms and identify commercial risks and opportunities.
•  Advise management on contractual rights, obligations, and liabilities.
•  Monitor project costs, variations, claims, and contractual entitlements.
•  Ensure proper implementation of payment terms, retention sums, liquidated damages, and warranties.

Tender & Procurement Support

•  Assist in preparing tender documents, Requests for Proposal (RFP), and contract conditions.
•  Evaluate contractual and commercial aspects of bids and proposals.
•  Participate in contractor, consultant, and supplier negotiations.

Claims & Dispute Resolution

•  Manage Extension of Time (EOT), Variation Orders (VO), loss and expense claims, and contractual disputes.
•  Coordinate with legal advisors, consultants, and project teams on dispute resolution matters.
•  Prepare contractual notices and correspondence.
•  Support arbitration, adjudication, mediation, or litigation processes where necessary.

Compliance & Risk Management

•  Identify contractual risks and develop mitigation strategies.
•  Ensure compliance with applicable laws, regulations, and contractual obligations.
•  Conduct periodic contract audits and reviews.
•  Monitor insurance, bonds, guarantees, and statutory compliance requirements.

Stakeholder Management

•  Liaise with clients, contractors, consultants, legal advisors, and government authorities.
•  Provide contractual advice and support to project teams and management.
•  Conduct contract awareness and training sessions for relevant departments.

Reporting

•  Prepare monthly contract status reports.
•  Track key contractual milestones and obligations.
•  Report contract performance, claims status, disputes, and risk exposure to management.

Key Result Area

• 100% Handling Project Contract Administration

Job Requirements

Requirements:

• Bachelor's Degree/Diploma in Quantity Surveying, Construction Management or related discipline.
• 5 to 10 years of working experience in contract administration, commercial management and project contracts
• Strong contract negotiation skills.
• Excellent analytical and commercial acumen.
• Effective communication and stakeholder management skills.
• Strong report writing and documentation abilities.
• Attention to detail and risk management capability.
• Proficiency in Microsoft Office and contract management systems.

How to Apply

Interested? Email your CV to hr@goldmine.com.my with the position title as the subject line (e.g., "Application – Job Title"). Shortlisted candidates will be contacted for an interview.

Skills