Job Description

 JOB PURPOSE

The Contract Manager is responsible for managing the entire contract lifecycle, from contract drafting and negotiation to administration, compliance, claims management, and contract close-out. The role ensures that contractual obligations, commercial interests, and legal requirements are effectively managed to minimize risks and maximize project and business performance.

JOB DESCRIPTION

Contract Administration
• Prepare, review, negotiate, and administer contracts, agreements, and related documentation.
• Ensure all contracts comply with company policies, legal requirements, and project objectives.
• Maintain an organized contract management system and contract database.
• Monitor contract validity, milestones, deliverables, and renewal dates.

Commercial Management
• Review contract terms and identify commercial risks and opportunities.
• Advise management on contractual rights, obligations, and liabilities.
• Monitor project costs, variations, claims, and contractual entitlements.
• Ensure proper implementation of payment terms, retention sums, liquidated damages, and warranties. 

Tender & Procurement Support
• Assist in preparing tender documents, Requests for Proposal (RFP), and contract conditions.
• Evaluate contractual and commercial aspects of bids and proposals.
• Participate in contractor, consultant, and supplier negotiations.

Claims & Dispute Resolution
• Manage Extension of Time (EOT), Variation Orders (VO), loss and expense claims, and contractual disputes.
• Coordinate with legal advisors, consultants, and project teams on dispute resolution matters.
• Prepare contractual notices and correspondence.
• Support arbitration, adjudication, mediation, or litigation processes where necessary.

Compliance & Risk Management
• Identify contractual risks and develop mitigation strategies.
• Ensure compliance with applicable laws, regulations, and contractual obligations.
• Conduct periodic contract audits and reviews.
• Monitor insurance, bonds, guarantees, and statutory compliance requirements.

Stakeholder Management
• Liaise with clients, contractors, consultants, legal advisors, and government authorities.
• Provide contractual advice and support to project teams and management.
• Conduct contract awareness and training sessions for relevant departments.

Reporting
• Prepare monthly contract status reports.
• Track key contractual milestones and obligations.
• Report contract performance, claims status, disputes, and risk exposure to management.

JOB ACCOUNTABILITIES / KEY RESULT AREA

1. Handling Project Contract Administration – 100%

Job Requirements

Education
• Bachelor's Degree/Diploma in Quantity Surveying, Construction Management, or related discipline.

Work Experience
• 5 to 10 years of working experience in contract administration, commercial management, and project contracts.

Skills & Knowledge
• Strong contract negotiation skills.
• Excellent analytical and commercial acumen.
• Effective communication and stakeholder management skills.
• Strong report writing and documentation abilities.
• Attention to detail and risk management capability.
• Proficiency in Microsoft Office and contract management systems.

 Level of Interaction
• Standard – Typical interaction is to request and provide information. Courtesy, tact, and effectiveness are required.
• Advanced – Influence using logic and facts. Communication is important but not critical to the achievement of job objectives.
• Expert – Win hearts and minds, changing opinions of people. Critical in achieving the job objectives. 

Skills