Job Description

Human Resources and General Affairs

• Support attendance management and payroll processing in coordination with local HR staff.
• Maintain and update internal regulations and work rules; handle employee notifications and procedures.
• Assist with recruitment activities (creating job postings, managing applications, coordinating interviews).
• Support internal events, CSR activities, and employee welfare programs.
• Handle visa and work permit documentation for foreign employees.
• Provide administrative support for safety, health, and EHS (Environment, Health & Safety) activities.

Liaison with Japan Headquarters

• Prepare reports and documents for headquarters, including Japanese-English translation.
• Assist with visits from headquarters, including hosting and meeting interpretation as needed.
• Support Japanese expatriates with housing, daily life, and administrative procedures.
• Organize Japanese documents, translate materials into English, and facilitate internal communication.

Department Head Support

• Prepare materials and take minutes for meetings.
• Coordinate and liaise with multiple departments such as HR, Legal, Finance, and Manufacturing.

Job Requirements

• Business-level Japanese (native or equivalent to JLPT N1/N2).
• English: Able to communicate effectively in work-related conversations and internal communications.
• Minimum of 3 years of professional experience in HR, general affairs, or administrative roles.
• Proficient in Excel, PowerPoint, and Word.
• Strong communication skills and a team-player mentality.

Skills