Job Description

Administrative Support

• Maintain and update records and databases for personnel, customers, and operational data.
   
• Handle document filing and record management (physical and digital).
   
• Record and organise meeting minutes and internal documentation.
   
• Track and manage office supplies and procurement.
   
• Handle office equipment and general administrative tasks.
   
• Provide front desk and customer service support when required.
   

Accounts & Finance Support

• Assist in invoice processing (Proforma Invoice & Sales Invoice).
   
• Support documentation control for financial records.
   
• Perform basic data entry for accounting transactions.
   
• Maintain organised financial records for reporting and audits.
   
• Assist with simple financial tracking and reporting tasks.
   

Systems & Process

• Maintain accurate data in internal systems and spreadsheets.
   
• Support automation and system improvements.
   
• Learn and use AI-assisted tools or workflow systems where applicable.

Job Requirements

• Diploma or above in Business Administration, Accounting, Finance, or related field.
   
• 1–2 years of experience in admin or accounts-related role
  (Fresh graduates with strong skills are welcome).
   
• Basic knowledge of accounting principles.
   
• Experience in invoice processing (PI & SI) and documentation control.
   
• Proficient in Microsoft Excel / Google Sheets.
   
• Organised, responsible, detail-oriented, and process-driven.
   
• Good communication and coordination skills.
   
• Willing to learn new systems, automation tools, and digital workflows.
   

Added Advantage:

• Experience with accounting systems (SQL / AutoCount / UBS / Xero).
   
• Exposure to finance, commodities, or trading environment.
   
• Interest in financial markets (especially gold pricing).
   
• Experience in record management or operations support.
   

Skills