Job Description

1. Event Planning & Coordination

• Plan and execute events including roadshows, exhibitions, pop-ups, product launches, and corporate events 
• Prepare event timelines, checklists, run sheets, and execution schedules 
• Coordinate with internal teams, clients, malls, and venues to ensure smooth execution 
• Propose event concepts, themes, and engagement activities aligned with campaign objectives 

2. Vendor & Supplier Management

• Source, negotiate, and manage vendors (booth contractors, promoters, printers, photographers, etc.) 
• Compare quotations and recommend vendors based on cost, quality, and reliability 
• Ensure timely delivery of materials, manpower, and equipment 

3. Budgeting & Cost Control

• Prepare event budgets and cost estimates 
• Monitor expenses and ensure adherence to approved budgets 
• Propose cost-saving solutions without compromising quality 

4. On-Site Event Execution

• Oversee event setup, operations, and teardown 
• Manage registration flow, booth setup, product displays, and customer experience 
• Coordinate promoters, part-timers, and vendors during event days 
• Troubleshoot operational issues and ensure smooth execution 
• Ensure compliance with venue regulations, safety standards, and brand guidelines 

5. Marketing & Campaign Support

• Collaborate with Marketing team to align events with campaigns and sales goals 
• Support event-related promotions, social media coordination, and engagement activities 
• Assist in executing activities such as lucky draws, sampling, and lead generation 

6. Reporting & Performance Tracking

• Prepare post-event reports (attendance, leads, sales, feedback, insights) 
• Track KPIs such as engagement, conversion, and event performance 
• Recommend improvements for future events 

7. Administrative & Operational Support

• Handle permits, documentation, and event-related submissions 
• Maintain vendor database, costing records, and asset inventory 
• Coordinate logistics such as transport, stock movement, and manpower scheduling

Job Requirements

• Diploma or Degree in Event Management, Marketing, Mass Communication, Business, or related field 
• 2–4 years of experience in event planning, activations, roadshows, or exhibitions 
• Fresh graduates with strong event/internship experience may be considered for junior roles 
• Strong communication skills in English and Mandarin (Bahasa Malaysia is an added advantage) 
• Good organizational, coordination, and time management skills 
• Strong problem-solving ability and able to work under pressure 
• Experience in vendor management, budgeting, and event execution 
• Willing to travel within Malaysia and work on weekends/public holidays when required 

Skills