Job Description

Hey, are you the kind of person who loves making things run smoothly and putting on events people remember? Join our team: working with us at Pinglobal Sdn Bhd means you help shape creative brand experiences across Malaysia, from activations to conferences, with a practical, hands-on approach.

As an Event Planner cum Operation, you will build repeatable event processes and scale activations from roadshows to mid-size conferences. You will turn ideas into checklists, schedules, and realistic budgets so campaigns run without surprises.

You will work closely with creators, vendors, and our marketing squad to craft smooth experiences and learn on the job. This role fits someone who likes steady ownership and practical problem solving.

Your Growth & Impact

• Expand your event portfolio by managing end-to-end activations across multiple channels, strengthening your professional credibility in media and marketing.
• Refine operational systems by documenting workflows and templates that reduce prep time and errors for future events.
• Grow your vendor and partner network through regular negotiations and coordination with suppliers and venues.
• Elevate your project delivery skills by owning budgets, timelines, and post-event reports that feed into our marketing decisions.
• Accelerate your career toward senior event or operations roles through on-the-job mentorship and measurable outcomes.

Job Requirements

Responsibilities

Project Management

• Plan event timelines, task lists, and milestone trackers to keep teams aligned and deadlines clear.
• Create and manage event budgets, monitor spend, and prepare simple budget forecasts for approvals.
• Coordinate event schedules, run-of-show documents, and on-site timing to ensure smooth execution.
• Produce post-event summaries with attendance data and actionable learnings for the marketing team.

Operations & Logistics

• Arrange travel, accommodation, and transport for guests and staff, and handle related invoices and reimbursements.
• Manage equipment, signage, and setup checklists to maintain consistent presentation standards.
• Ensure permits, insurance, and venue compliance are obtained and documented before each event.
• Maintain event inventory and storage records to reduce repeat costs and last-minute procurement.

Stakeholder & Vendor Relations

• Source and negotiate with vendors, catering, and technical suppliers to match quality and budget needs.
• Serve as the primary point of contact for venue coordinators and external partners during planning and onsite days.
• Work with internal marketing, creative, and sales teams to align event objectives and deliverables.
• Resolve on-site issues calmly and escalate appropriately to minimise disruption.

Requirements

Qualifications & Experience

• Minimum 2 years of relevant experience in events, operations, or activation roles, preferably within media or marketing.
• Diploma or degree in Marketing, Events Management, Hospitality, or related field is preferred but not mandatory.
• Experience handling small to mid-size events end-to-end, including budget responsibility and vendor coordination.

Hard Skills & Knowledge

• Proven skills in event planning and event management, including travel arrangements and logistics coordination.
• Familiarity with vendor management, venue sourcing, and basic contract review.
• Comfortable using Microsoft Office for schedules, budget sheets, and simple reporting.
• Able to produce post-event reports with attendance figures and clear recommendations.

Soft Skills & Qualities

• Strong accountability with a practical, solution-focused attitude and the ability to stay calm under pressure.
• Self-motivation and quick learning, able to pick up new tools and processes fast.
• Good communication and teamwork skills, able to collaborate across creative and operational teams.
• Organised attention to detail and a hands-on approach to getting tasks completed on time.

Skills