Job Description

• Filing and retrieving corporate records, documents, and reports.
• Assist in preparing financial statements, reports, memos, and other documents.
• Assists the MD with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings. 
• Coordinate all logistics arrangements for MD’s and company’s guests
• Accurately recording minutes from meetings
• Communicates with the general staff on the MD’s behalf and coordinates logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities with the management team and staff members
• Communicates on behalf of the MD on matters related to event initiatives as directed
• Assist Marketing & Communications team with constructing and sending out newsletter to doctors as well as circulars to employees. 
• Manage customer complaints if any and provide amicable solutions.
• Organizing company trips and events based on budget given.  
• Provide general administrative support as and when required. 
• Provide assistance as needed to front desk operations to include but is not limited to, answering phones, arranging deliveries, lunchtime relief, and greeting customers/guests

Job Requirements

• Possessed a Bachelor’s degree or equivalent. 
• Experienced in medical industry and dealing with doctors will be an advantage.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks with excellent attention to detail.
• At least 3-6 years providing support for upper-level management. 
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and customers.
• Proficiency in Windows, including MS Word, EXCEL and PowerPoint.
• Ability to conduct research and present data in a succinct and well-written manner.
• Ability to work independently and with professional discretion.
• Excellent writing, editing, grammatical, organizational, and research skills.
• Knowledge of other languages and international customs is an asset; knowledge of Chinese language will be helpful and an advantage.
• Excellent management, time-management, and problem-solving skills.

Company Benefits

Additional Info