Job Description

Prudential’s purpose is to be partners for every life and protectors for every future. Our purpose encourages everything we do by creating a culture in which diversity is celebrated and inclusion assured, for our people, customers, and partners. We provide a platform for our people to do their best work and make an impact to the business, and we support our people’s career ambitions. We pledge to make Prudential a place where you can Connect, Grow, and Succeed.

PRINCIPAL DUTIES & RESPONSIBILITIES:

Project Management:

• Plan and prepare projects from inception, including site surveys, value engineering, and risk assessment, while securing project budgets and project timelines.

• Strengthen internal routines and communication between departments to ensure smooth project planning and execution, and drive the design coordination, procurement, and logistics.

• Follow up on the project progress and process to meet deadlines and quality standards and mitigate financial and branding risks by securing necessary permits with consultants and authorities.

• Build long-term partnerships with suppliers, consultants, and contractors, ensuring financial transparency through cost follow-up and tendering processes.

• Optimize planning and follow-up tools, driving improvement actions, and sharing learnings and best practices with team-mates.

• Manage project timelines and budgets, keeping stakeholders informed.

• Conduct site inspections to ensure quality aligns with brand standards.

• Provide technical support for property selection and feasibility studies.

• Perform any other related ad hoc tasks assign by Head of Property

Facilities Management

• Responsible and main PIC for entire TRX (Menara Prudential) facilities management.

• Oversee daily facilities operations, including maintenance, ensuring that all services are delivered effectively for all company’s premises.

• Develop and implement FM related preventive maintenance programs to ensure optimal functionality and longevity.

• Prepare and manage the facilities budget, monitoring expenses and implementing cost-saving initiatives while maintaining high service standards.

• Identify, evaluate, and manage relationships with external vendors and contractors. Negotiate contracts and monitor performance to ensure compliance with service level agreements.

• Ensure compliance with all local, state, and federal regulations regarding health, safety, and environmental standards. Conduct regular audits and inspections to identify and mitigate potential risks.

• Plan and optimize the use of space within the facilities, including layout, design, and furniture arrangements, to ensure maximum efficiency and comfort.

• Manage facilities-related projects, including renovations and improvements. Coordinate with contractors and internal stakeholders to ensure timely and cost-effective project completion.

• Supervise and mentor maintenance and facilities staff, fostering a positive work environment and promoting professional development.

• Plan and oversee the department's staff development initiatives, including training, coaching and job attachments, to enhance employee skills and capabilities.

• Prepare regular reports on facilities operations, maintenance activities, and budget status for senior management.

• Oversee safety requirements across the property portfolio, coordinating with local teams.

• Support ESG initiatives and activities.

• Perform any other related ad hoc tasks assign by Head of Property

Budget Management:

• Prepare and manage both CAPEX and OPEX property budget.

• Monitor project costs and report any budget discrepancies.

Stakeholder Management:

• Serve as the main contact between the property team and local department units for smooth communication.

• Keep stakeholders and management updated on facilities and project progress.

Reporting & Governance:

• Provide accurate reports on facilities status and project progress regularly.

• Ensure all property activities comply with company policies and ethical standards.

• Strong communication skills and high sense of urgency, understanding business needs and requirements.
  Ability to prioritize, especially in circumstances where you are put under pressure and with tight deadlines.

• Comfortable managing several stakeholders and various projects and tasks simultaneously.

• Positive, embrace challenges and have a growth/agile mindset & attention to detail.

Qualifications:

• Bachelor’s degree in Facilities Management, Business Administration, Engineering, or a related field. Relevant certifications (e.g., IFMA, BOMA) are a plus.

• At least 8 years of experience project & facilities management or a related field, with a proven track record of managing multiple facilities.

• Strong knowledge of building systems, maintenance practices, and safety regulations.

• Excellent leadership and interpersonal skills, with the ability to effectively manage teams and collaborate with diverse stakeholders.

• Strong organizational and problem-solving skills, with attention to detail.

• Proficient in facilities management software and Microsoft Office Suite.

• Strong communication skills, both written and verbal.

Prudential is an equal opportunity employer. We provide equality of opportunity of benefits for all who apply and who perform work for our organisation irrespective of sex, race, age, ethnic origin, educational, social and cultural background, marital status, pregnancy and maternity, religion or belief, disability or part-time / fixed-term work, or any other status protected by applicable law. We encourage the same standards from our recruitment and third-party suppliers taking into account the context of grade, job and location. We also allow for reasonable adjustments to support people with individual physical or mental health requirements.

Job Requirements