Job Description

Ready to be the steady hand that keeps things organised on and off the factory floor? We are a manufacturing team that values clear processes and close collaboration, and we invite you to start working with us at Pyrope Industries Sdn Bhd to support smooth daily operations.

As an Office Admin Executive you are the backbone of our office, keeping admin workflows reliable, coordinating teams, and making sure production and office activities stay in sync.

Your Growth & Impact

• Build practical admin skills across procurement, invoicing, and inventory support to make you a go-to operations generalist.
• Expand your communication network by liaising with suppliers, production staff, and Mandarin-speaking stakeholders.
• Accelerate your career toward office supervision by owning end-to-end admin processes and improving efficiency.

Responsibilities

Office & Administrative Operations

• Manage daily front-desk duties, incoming calls, mail, and office supplies to keep the workplace organised.
• Schedule meetings, prepare meeting notes, and maintain attendance and leave records.

Communication & Stakeholder Liaison

• Communicate clearly with internal teams and external suppliers, using Mandarin when needed for vendor or staff interactions.
• Coordinate schedules between production and office teams to ensure smooth handovers and timely information flow.

Records, Finance & Inventory Support

• Maintain filing systems and update records in spreadsheets or ERP, ensuring data is accurate and easy to find.
• Assist with invoice processing, petty cash, and basic inventory tracking, alerting procurement when stock runs low.

Job Requirements

Qualifications & Experience

• SPM or Diploma in Business Administration, Office Management, or related field preferred.
• Approximately 2 years of experience in office administration, ideally within manufacturing or operations support.

Hard Skills & Knowledge

• Proficiency in Microsoft Office, especially Excel for basic reporting and record keeping.
• Working knowledge of office procedures, administrative support tasks, and basic inventory or ERP entries.
• Ability to communicate in Mandarin Chinese and Chinese Language for vendor and staff interactions.

Soft Skills & Qualities

• Strong time management and multitasking abilities to handle competing priorities calmly.
• Good communication, attention to detail, and a helpful, team-oriented attitude.

Skills