Job Description

About Qra (pronounced Q-ra) - is a modern, start-up, neighbourhood grocer; thoughtfully designed to bring communities closer through quality food, curated selections, and personalised experiences; all with a genuine Qra touch.

As an Admin, Finance & Procurement, you will play a vital role in supporting Qra’s daily operations through efficient financial management, procurement coordination, and administrative support. You will be responsible for ensuring smooth financial processes, timely sourcing of supplies, and accurate documentation, all contributing to the seamless running of our stores and central operations.

Key Responsibilities:

Finance & Accounting

·       To carry out finance function, particularly on account receivables and master data maintenance.

·       Reconcile both online and in-store sales collections and settlements.

·       Review and process customer refunds.

·       Handling of gift card activation.

·       Handle all billings for corporate customers (i.e billing of supplier income)

·       Support other accounting-related duties as required.

Procurement & Sourcing

• Maintain and update supplier database, pricing, and performance records.
• Process purchase orders accurately and in compliance with company procedures.
• Coordinate with receiving and operations teams to ensure proper stock posting and inventory accuracy.
• Monitor stock levels, lead times, and delivery schedules to prevent shortages.
• Verify supplier documentation (licenses, halal certificates, food safety compliance, etc.) where applicable.

Administration & Coordination

• Handle supplier onboarding/offboarding, SKU setup, and internal documentation.
• Manage general administrative tasks such as document control, filing, and internal reporting.
• Assist in operational support tasks as and when required by management.

Job Requirements

Requirements:

• Candidate must possess at least a Diploma or Degree in Finance/Accountancy/Business Administration/Supply Chain/Procurement or equivalent.
• Minimum 1 year in finance, procurement or administrative roles (retail or F&B industry preferred).
• Fresh graduates are encouraged to apply.

Must-Haves:

• Detail-oriented and analytical mindset, with a commitment to accuracy and financial excellence.
• Proactive and self-driven, with a hands-on approach to problem-solving and a strong desire to excel in the role.
• Strong interpersonal, negotiation, and communication skills to build lasting relationships.
• Always curious and innovative, with a pulse on changing consumer trends in the market.

Skills:

• Experienced in MS Office.
• Demonstrate strong problem-solving capabilities.
• Team player with good communication and interpersonal skill.
• Possess a strong sense of responsibility and positive work attitude.
• Ability to manage high volume of tasks.

Skills