Job Description

Key Responsibilities

A. Operations

• Coordinate and monitor daily operational activities to ensure smooth workflow. 
• Assist in planning, scheduling, and executing operational tasks and projects. 
• Monitor job progress and ensure operational timelines are met. 
• Prepare operational reports, updates, and documentation for Management. 
• Support daily coordination between Operations, Workshop, and other departments. 

B. Workshop Coordination

• Coordinate workshop schedules, manpower, equipment, and work progress. 
• Monitor workshop operations to ensure efficiency and timely completion of work. 
• Follow up on operational issues and resolve day-to-day coordination matters. 
• Ensure proper documentation and records for workshop activities. 

C. China Project Coordination

• Liaise with China counterparts on operational matters, project updates, and daily communications. 
• Coordinate information and documentation between local and China teams. 
• Support Management in handling operational matters involving China customers or business partners. 
• Assist with translation or interpretation during meetings where required (if applicable). 

D. Meetings & Reporting

• Attend operational, project, and management meetings under the supervision of Sendok. 
• Prepare meeting agendas, presentation materials, and meeting minutes when required. 
• Follow up on action items and ensure timely completion of assigned tasks. 
• Provide regular operational updates to Management. 

E. Documentation & Administration

• Maintain proper operational records, reports, and filing systems. 
• Prepare operational correspondence, reports, and other documentation. 
• Ensure all operational documents are updated and properly maintained. 

F. General Responsibilities

• Perform any other operational duties assigned by Management. 
• Maintain confidentiality of company information and operational data. 
• Support continuous improvement initiatives to enhance operational efficiency.

Job Requirements

Job Requirements

• Diploma or Bachelor's Degree in Business Administration, Operations Management, Engineering, or a related field. 
• Minimum 2 years of working experience in operations, workshop coordination, manufacturing, logistics, or a related industry. 
• Good computer skills, including Microsoft Office (Excel, Word, PowerPoint, and Outlook). 
• Experience working in or coordinating with a workshop or production environment is preferred. 
• Able to communicate effectively with China counterparts (Mandarin proficiency is an added advantage; fluency is preferred if the role frequently supports China projects). 
• Strong organizational, communication, and coordination skills. 
• Able to attend meetings, prepare reports, and follow up on operational matters. 
• Able to work independently, prioritize tasks, and meet deadlines. 
• Willing to travel locally when required for operational matters. 
• Positive attitude, proactive, and able to work well in a team environment.

Skills