Job Description

1. Office Administration

• Manage incoming and outgoing correspondence (emails, phone calls, mail, and packages).
• Maintain efficient physical and digital filing systems and document archives.
• Monitor and manage office supplies, stationery, and inventory levels.
• Ensure all administrative documents are complete, accurate, and easily retrievable for audits and team references.

2. Data Entry & Finance Support

• Prepare and process business documents including invoices, receipts, delivery orders, letters, and reports.
• Assist in monitoring incoming payments and following up on outstanding accounts receivable.
• Issue receipts and update customer account records accurately.
• Track petty cash usage and prepare petty cash reimbursement claims.

3. Cross-Departmental Support

• Assist Finance, HR, and Sales teams with ad-hoc administrative tasks.
• Participate in periodic stock counts and physical asset verifications.

4. General Duties

• Support management with additional administrative projects and ad-hoc tasks as required.

Job Requirements

• Currently pursuing or recent graduate in Business Administration, Commerce, Finance, Accounting, or a related field.
• Proficient in Microsoft Office (Word, Excel) or Google Workspace.
• Basic knowledge or experience in SQL Accounting Software (or similar accounting software) is an added advantage. 
• Strong organizational skills with high attention to detail and accuracy.
• Good written and verbal communication skills in [English / Bahasa Malaysia].
• Self-motivated, eager to learn, and able to work independently as well as in a team.

Skills