Job Description

HR Executive – Recruitment & HR Administration

Location: Kuala Lumpur | Full-Time | On-Site

Role Description

We are looking for a hands-on, organised and people-oriented HR Executive to support our recruitment activities and day-to-day HR administration.

This role is suitable for someone who enjoys interacting with candidates and employees, while also being comfortable with the administrative and coordination side of HR. You will be involved in recruitment, onboarding and orientation, general HR administration, as well as offboarding and exit clearance.

We are looking for someone who enjoys getting things organised, follows through on tasks, pays attention to details, and takes pride in making sure HR processes are completed properly and on time.

Key Responsibilities

You’ll be involved in the recruitment journey from start to finish — putting up job advertisements, sourcing and screening candidates, conducting initial interviews, coordinating interviews with hiring managers and keeping candidates updated along the way. You’ll also help keep recruitment activities organised by tracking hiring progress, coordinating joining arrangements and maintaining a good pool of potential candidates for upcoming vacancies.

When a new employee joins, you’ll help make their first day a smooth one. This includes coordinating onboarding and HR orientation, preparing onboarding materials, checking that the required joining documents are completed, and introducing new joiners to the Company’s general HR policies and procedures.

There’s also a practical HR administration side to the role. You’ll assist with matters such as leave, attendance, claims and benefits administration, update employee listings and HR reports, respond to general HR enquiries, and help with filing, documentation, staff activities, training coordination and other day-to-day HR support. We’re looking for someone who is comfortable with this hands-on administrative work and enjoys keeping things organised.

And when an employee leaves, you’ll help make sure the offboarding and exit clearance process is properly completed. This includes coordinating the necessary clearance, following up on the return of Company property, checking outstanding leave or claims, arranging exit interviews where applicable, and making sure the required documents and information are completed for the employee’s departure.

Job Requirements

Diploma or Bachelor’s Degree in Human Resources, Business Administration, Management or a related field.

Preferably 2–4 years of experience in HR, with exposure to recruitment and general HR administration.

Experience handling recruitment from sourcing through to onboarding will be an advantage.

Comfortable handling both people-facing responsibilities and hands-on administrative work.

Good communication and interpersonal skills.

Organised, responsible and able to follow through on tasks with minimal supervision.

Good attention to detail and comfortable working with documentation.

Able to manage multiple recruitment and administrative tasks at the same time.

Proficient in Microsoft Office applications.

Familiarity with recruitment platforms and job portals will be an advantage.

Able to handle confidential information professionally and with discretion.

Positive working attitude, willing to learn and comfortable working in a fast-paced environment.

Who Would Be a Good Fit?

You may enjoy this role if you like meeting and speaking with candidates, welcoming new employees and supporting people, but you also don’t mind sitting down to handle the documentation, coordination and follow-up that comes with HR work.

We are looking for someone who understands that HR involves both people and administration. If you are dependable, organised, approachable and enjoy seeing things through from start to finish, we would be happy to hear from you.

Job Requirements

We are looking for a hands-on, organised and people-oriented HR Executive to support our recruitment activities and day-to-day HR administration.

This role is suitable for someone who enjoys interacting with candidates and employees, while also being comfortable with the administrative and coordination side of HR. You will be involved in recruitment, onboarding and orientation, general HR administration, as well as offboarding and exit clearance.

We are looking for someone who enjoys getting things organised, follows through on tasks, pays attention to details, and takes pride in making sure HR processes are completed properly and on time.

Key Responsibilities

You’ll be involved in the recruitment journey from start to finish — putting up job advertisements, sourcing and screening candidates, conducting initial interviews, coordinating interviews with hiring managers and keeping candidates updated along the way. You’ll also help keep recruitment activities organised by tracking hiring progress, coordinating joining arrangements and maintaining a good pool of potential candidates for upcoming vacancies.

When a new employee joins, you’ll help make their first day a smooth one. This includes coordinating onboarding and HR orientation, preparing onboarding materials, checking that the required joining documents are completed, and introducing new joiners to the Company’s general HR policies and procedures.

There’s also a practical HR administration side to the role. You’ll assist with matters such as leave, attendance, claims and benefits administration, update employee listings and HR reports, respond to general HR enquiries, and help with filing, documentation, staff activities, training coordination and other day-to-day HR support. We’re looking for someone who is comfortable with this hands-on administrative work and enjoys keeping things organised.

And when an employee leaves, you’ll help make sure the offboarding and exit clearance process is properly completed. This includes coordinating the necessary clearance, following up on the return of Company property, checking outstanding leave or claims, arranging exit interviews where applicable, and making sure the required documents and information are completed for the employee’s departure.

Job Requirements

• Diploma or Bachelor’s Degree in Human Resources, Business Administration, Management or a related field.
• Preferably 1-3 years of experience in HR, with exposure to recruitment and general HR administration.
• Experience handling recruitment from sourcing through to onboarding will be an advantage.
• Comfortable handling both people-facing responsibilities and hands-on administrative work.
• Good communication and interpersonal skills.
• Organised, responsible and able to follow through on tasks with minimal supervision.
• Good attention to detail and comfortable working with documentation.
• Able to manage multiple recruitment and administrative tasks at the same time.
• Proficient in Microsoft Office applications.
• Familiarity with recruitment platforms and job portals will be an advantage.
• Able to handle confidential information professionally and with discretion.
• Positive working attitude, willing to learn and comfortable working in a fast-paced environment.

Who Would Be a Good Fit?

You may enjoy this role if you like meeting and speaking with candidates, welcoming new employees and supporting people, but you also don’t mind sitting down to handle the documentation, coordination and follow-up that comes with HR work.

We are looking for someone who understands that HR involves both people and administration. If you are dependable, organised, approachable and enjoy seeing things through from start to finish, we would be happy to hear from you.

Skills