Job Description

• Act as the Person-in-Charge (PIC) for assigned suppliers, managing end-to-end responsibilities including KYC verification, payment coordination and all related correspondence.
• Verify entries posted by junior staff and interns in SQL to ensure accuracy in details, amounts and account codes.
• Prepare and check all payment documents to ensure completeness, create payment transactions and issue payment vouchers for all payments.
• Update and maintain deposit listings for both local and overseas suppliers to support effective payment planning.
• Compile and verify supporting documents for customer refunds, management claims, corporate credit card expenses, staff claims and petty cash reimbursements prior to payment preparation.
• Monitor, compile and follow up on supplier Credit Note (CN) requests with relevant internal teams until fully resolved.
• Inform suppliers and payment requesters of scheduled payment dates and provide payment slips upon completion, when necessary.
• Ensure accuracy and completeness of official bank information letters for new overseas suppliers.
• Supervise the junior staff and interns to ensure smooth day-to-day operations and timely completion of tasks.
• Update monthly bank statements for all current accounts in shared folders. 
• Assist in monthly closing activities related to accounts payable by performing monthly supplier statement of account (SOA) reconciliation and follow up on outstanding balances or unrecorded invoices.

Job Requirements

• Candidate must at least possess a Bachelor’s Degree in Accounting or Finance or equivalent.
• Minimum 1.5 years of working experience, preferably with prior experience in Accounts Payable processing.
• Good communication skills, both written and verbal. Fluent in English, written and spoken.
• Disciplined, trustworthy and is able to handle highly confidential matters.
• Sound knowledge in Google Sheets.
• Familiar with SQL Accounting Software (other softwares are considerable).
• Has a proactive and positive attitude, willing to learn and grow.

Skills