Job Description

•  Sales & Logistics Coordination
•  Coordinate order processing, stock allocation, and delivery with logistics providers
•  Monitor shipment status and support issue resolution with warehouse and courier partners
•  Support sales and inventory reporting to ensure timely decision-making
•  Supplier & Warehouse Management
•  Liaise with local and overseas suppliers to manage order status and lead times
•  Track incoming shipments and update internal systems with accurate stock data
•  Assist with warehouse communication to ensure proper stock handling and allocation
•  Finance & Documentation
•  Support finance team with invoicing, payment tracking, and document filing
•  Maintain cost records for freight, warehousing, duties, and supplier payments
•  Prepare and organize contracts, purchase orders, and shipping documents
•  Director & Administrative Support
•  Manage the Director’s calendar, meetings, and travel plans
•  Prepare internal meeting briefs, take minutes, and track action items
•  Coordinate with other departments to support Director-driven projects and communications

Job Requirements

•  Diploma or Degree in Business Administration, Logistics, or related field
•  1–3 years of experience in sales support, operations, or administrative roles
•  Fluent in English, Bahasa Malaysia, and Mandarin or Cantonese(spoken and written)
•  Proficient in Excel, Google Sheets, and ERP tools (Odoo is a plus)
•  Strong coordination skills and attention to detail
•  Able to handle multiple responsibilities and work independently

Skills